March 2020 Agenda
Dear Councillor
You are hereby summoned to attend the meeting of Horsington Parish Council on Wednesday 18th March 2020. Proceedings will commence at 7.00pm at the Village Hall Horsington.
In accordance with the provisions of the Public Bodies (Admission to Meetings) Act 1960 as amended by Section 100A of the Local Government Act 1972, Schedule 12A the Public and press may attend the meeting.
The recording at Council Meetings is permitted with the full knowledge of the Chairman of the meeting and must be conducted openly.
The agenda is set out below.
Brian Brooks – Acting Clerk to the Council BKBrooks Date of issue: - 13th March 2020
Following the Bi-Election - Chris Bates, Rod Howard & Adam Lee Reavill have been duly elected Councillors on Horsington Parish Council and have duly signed their Declarations of Acceptance.
Agenda
0320/01 Chairman
To appoint a Chairman for the meeting.
0320/02 Apologies for absence
To receive apologies /reasons for absence.
0320/03 Public Participation
To resolve if necessary, to temporarily suspend the meeting for a period of no more than 15 minutes to allow for a period of public participation. Members of the public may raise subjects, which they wish to bring to the attention of the Parish Council. Items relating to matters on the agenda will be taken first and any decisions will be made when the meeting is declared opened.
0320/04 Declaration of Interest
a. To record declarations of interest by any member of the council in respect of the agenda items listed below. Members declaring interests should identify the agenda item and type of interest being declared.
b. To note dispensations given to any member in respect of the agenda items listed below.
0320/05 Minutes of Previous meeting
Minutes of the Extra-Ordinary Parish Council meeting held on 14th February 2020 to be approved and signed. - circ 16/02
0320/06 Clerk’s Report
To receive an update on items from the previous meeting. See appendix A.
0320/07 Reports from Elected Representatives
To receive a report from LCC Cllr. P Bradwell.
To receive a report from ELDC Cllr. W Gray.
0320/08 Planning
0320/09 Correspondence for Discussion/Decision
1. To postpone any construction of bases for the installation of benches purchased by the council to replace the Burton memorial bench, until all means of reducing the overall costs have been fully explored and all the additional costs of VAT on quotes given for this ground work are taken into account and added to the prices recorded in minutes of previous meetings; to enable the council to decide whether this represents value for council tax payers' money and should proceed or not.
2. To consider how the council can better inform and involve the people of Horsington, to make the council aware of the issues which concern them and to be more open and transparent, through an economical means, such as a simple newsletter and/or, an improved website.
3. Consider LALC`s Annual Membership 2020/21 @ £ 79.82
4. Consider LALC`s Training Scheme 2020/21 @ £ 75.00 + vat £ 90.00
0320/10 Correspondence for Information
LALC E -News 9/03/20 - circ 11/03
0320/11 Finance
a. To receive Bank Account Statements.
b. To approve the monthly accounts for payment: -
ELDC Bi-Election costs @ £ 48.50
LALC Good Councillor Guides @ £ 27.93
c. To appoint signatories and approve a LLOYDS Bank Mandate
0320/12 Minor Items
a. To take any points from members.
b. To advice of the arrangements for the Annual Parish Meeting 2020.
c. Matters of correspondence for information which arrived after the agenda was posted.
0320/13 To confirm the date and time of the next meeting as Wednesday 13th May 2020 at 7.45pm at the Village Hall
0320/14 Agenda Items for the next meeting to be received by 4th May 2020
0320/15 To consider the exclusion of the public and press in accordance with the Public Bodies (Admission to Meetings) Act 1960 s1(2) due to the confidential nature of the items to be discussed.
a. Recruitment of Clerk / RFO arrangements.
b. Temporary Clerk terms and conditions.
Clerks Report - Appendix A
Submitted Invoice to LCC for the 2019/20 Parish Highway Grass Cutting @ £ 439.64
Submitted to LCC Parish Highway Grass Cutting Agreement 2020.
Submitted 2020/21 Precept request to ELDC.
Clarified Bardney Parish Invoices.
Finalised and circulated the Clerk Vacancy documents.
Corresponded with ELDC and Councillors Elect.
Meeting with former Clerk Lyn Needham.
Attended LCC Website upgrade Training session 11th March
General admin duties.