May 2021 Agenda
Dear Councillor
You are hereby summoned to attend the Meeting of Horsington Parish Council on Wednesday 05th May 2021. Proceedings will commence immediately following the APCM convened at 7.00pm via ZOOM.
Please email Clerk for ZOOM login & registration details: horsingtonparishcouncil@gmail.com
In accordance with the provisions of the Public Bodies (Admission to Meetings) Act 1960 as amended by Section 100A of the Local Government Act 1972, Schedule 12A the Public and press may attend the meeting.
The recording at Council Meetings is permitted with the full knowledge of the Chairman of the meeting and must be conducted openly.
The agenda is set out below.
Melvin Grosvenor – Clerk to the Council Melvin Grosvenor Date of issue: 28th April 2021.
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Agenda.
0521/13 Apologies for absence.
To receive any apologies/reasons for absence.
0521/14 Public Participation.
To resolve if necessary, to temporarily suspend the meeting for a period of no more
than 15 minutes to allow for a period of public participation. Members of the public may raise subjects, which they wish to bring to the attention of the Parish Council. Items relating to matters on the agenda will be taken first and any decisions will be made when the meeting is declared opened.
0521/15 Declaration of Interest.
To record declarations of interest by any member of the council in respect of the agenda items listed below. Members declaring interests should identify the agenda item and type of interest being declared. a. To note dispensations given to any member in respect of the agenda items listed below.
0521/16 Minutes of Previous Meeting.
Minutes of the Parish Council meeting held on 14th April 2021 to be approved for signature.
0521/17 Clerk’s Report - Appendix A.
a. To receive an update on items from the previous meeting.
0521/18 Reports from Elected Representatives.
a. To receive a report from LCC Cllr. P Bradwell.
b. To receive a report from ELDC Cllr. W Gray.
0521/19 Highway/Footpath Repairs Pot holes & maintenance - Update & Actions:
Report by Cllr Bradwell above.
1. Flooded/Blocked Drain - Bus stop Lay-by Main Street. - Advised repairs to take place 28th April. Further advised there appears to be issues with the camber of the road adjacent to the lay-by as some rain water flows either side of drain into the lay- by. PB to request Highways re assess. 2. Road sign at Baumber Road has been repaired but has been situated too close to the road -highways to review siting of sign. 3. Bucknall to Horsington Road, footpath over grown and grass/weeds penetrating through and breaking up the tarmac surface. Cllr Hill expressed his concern that clearing the grass off would be insufficient it needs resurfacing. Agreed to meet Cllr Hill on site and refer back to highways.
0521/20 Faulty Street Lights - Update - Reported to ELDC - Update 3 street light on 24/7 scheduled for April repair.
0521/21 Reports of Fly-tipping to ELDC - Updates. Fly-tipping - ongoing issue particularly burnt out caravan reported over a year ago and dumping waste into ditches and stream at Poolham Lane resulting in pollution. Issues reported on Fix My Street for ELDC's attention.
0521/22 Report of Dog Fouling: - Updates See Clerk report/further actions required.
0521/23 Traffic Calming measures & signage. Update: re proposal for additional signage i.e., "village entry gates". Update: Cllr Hill to make further inquiries on additional sources and any outcomes to report - Cllr Bradwell & Highways.
0521/24 Emergency plan proposals. - Cllr R Howard - update - ongoing.
0521/25 HPC's Communications: COVID 19 Community Support Flier - Website & Facebook page. Updates- (Clerk report)
0521/26 Planning.
1- No new matters to bring forward.
2. - Enforcement Notice Update - EC/087/00332/20 LAND OFF, MOOR LANE, HORSINGTON Planning Contravention Notice served dated 17th March 2021.
0521/27 Finance:
2020/21 Accounts - End of Year 31/03/2021.
1. Reserves B/F Reconciled 31/03/2021 £ 200.38
Reserves B/F Reconciled 28/02/2021 £ 1501.90
Balance B/F Reconciled £ 1702.28
2. Payments/Receipts at 28/04/2021.
Internal Audit - Goodwill payment DR £ 30.00 (374)
LALC Annual Subscription 2021/22. DR £ 79.22 (375)
ELDC 2021/22 Precept. CR £ 4000.00
Sub Total. £ 5593.06
Balance C/F @28/04/2021 £ 5593.06
3. Payments/Funding Due: 05/05/2021.
1st Stage Clerk Remuneration 2021/22 DR £1000.00
Annual Insurance Renewal 01-06-2021/- 31/05/2022 DR £ 227.17
Sub Total DR £ 1227.17
VAT 126 Refund 2020/21. CR £ 578.12
Total. DR £ 647.05
4. Reserves B/F £ 5593.06
Less Payments/Funding Due DR £ 647.05
Reserves C/F £ 4946.01
0521/28 All Saints Parish Church Funding Request.
"Over the past many years Horsington Parish Council have donated the church about £300.00 a year to help with the grass cutting fees".
0521/29 Report of Grubbed out hedgerow in Horsington.
0521/30 Correspondence for Information
LALC - E -News - circulated
ELDC - e-messenger news circulated
0521/31 Minor Items -
a. To take any points from members.
b. Matters of correspondence for information which arrived after the agenda was posted. No other matters.
0521/32 Parish Council Meetings & Annual Parish Meeting Update/Venue.
a) Horsington Parish Council Meeting Schedule 2021/22.
Ordinary Parish Council Meetings: 14/07/2021 - 15/09/2021 - 08/12/2021 - 16/02/2022.
b) Horsington Annual Community Meeting 2021. As Per Appendix A. Clerk keeping under review and liaising with Village Hall Committee re COVID 19 restrictions.
0521/33 To Confirm the date and time of the next meeting - as Wednesday 14th July 2021 @ 7.00 pm. Venue to be agreed
0521/34 Agenda Items for the next meeting to be received by 2nd July 2021.
Clerks report - Appendix A
Ref: 1220/45 Planning - EC/087/00332/20 Enforcement Notice - LAND OFF, MOOR LANE, HORSINGTON - Update 17-03-2021 Planning Contravention Notice served. Letter dated 17th March 2021.
Ref 0221/65 Faulty Street Lights - Reported to ELDC - ELDC via "Fix My Street" that three street lamps which are burning 24/7 will be repaired in April;
Ref: 1020/26 New Horsington Parish Council Website. Ongoing Progress on website. Sessions arranged to complete training. Recent Minutes & Agenda's updated.
Ref 0221/66 Traffic Calming measures & signage Liaising with Cllr Bradwell.
Ref 0221/73 HPC - Improved communications Cllr Reavill set up HPC facebook page - Clerk and others posting regular updates particularly COVID 19.
AGAR Audit Year- end 31/03/2021 - Internal & AGAR Audit completed. Pro-forma reconciliations completed - good will payment - paid.
Reported Dog Fouling Concerns to ELDC. Liaising with ELDC's dog warden & PCSO Nigel Wass - Dog Fouling signs circulated and posted around village. Notice on fb page.
Liaising with Village Hall Committee re Meetings & following Gov COVID 19 Updates. Unlikely Annual Community meeting will be held earlier than July 2021.
Liaising with Cllr Bradwell & Cllr Bates re Cllr's Howard reported from Resident complaint re the unsatisfactory condition and flooding of Bus stop lay-by. PB confirmed dates for works.
ELDC Consultation Housing Policy SP29. Response submitted to ELDC and acknowledged - requested Plan review updates from ELDC.
Liaison New Member Co-Option & liaising with LALC re new Cllr training. Preparation for Annual Parish Council Meeting & Ordinary Meeting following.
Responses to emails -fly tipping Grubbed Out hedgerow etc & updating Chairman.
General Admin - ongoing.
End of Clerk Report.