2024-25 Minutes

Horsington Parish Council - Draft Minutes of Ordinary Meeting.
Parish Clerk – Melvin Grosvenor 01507 578657.

Draft Minutes of Ordinary Meeting of Horsington Parish Council on Wednesday 12 February 2025 commencing 7.30 pm at the renamed 'Charles Hill Community Hall' - Horsington.

Those present: Mr M Beard (Acting Chairman) Cllr R Hill,  Cllr N Elliot, Cllr P Bradwell.
Clerk: Mr M Grosvenor. Plus 1 Resident in attendance.
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0225/87 Apologies for absence.
Apologies received Cllr C Bates & Cllr W Gray.. 
0225/88 Public Participation.
No Public Participation.

0225/89 Declaration of Interest.
No Declarations of Disclosable Pecuniary Interests 

0225/90 Minutes of Previous Meetings.
Minutes of Ordinary Meeting held on 04 December 2024 approved and signed as a true record.

0225/91 Clerk's Report. See Appendix A.
0225/92 Reports from Elected Representatives.
a) To receive a report from Cllr P Bradwell: reference items below

0225/93 Update: 1224/74  Highway/Footpath Repairs Pot holes & maintenance - Updates & Actions:
1. Flooding/Blocked drain/s Flooding of at the Bus stop Lay-by appears to have been resolved - & subject to ongoing monitoring.  Update: Assessment of blocked drains included in previous agenda item 0224/75. After relatively dry summer and recent rain 30/09 - 02/10 it appears the blockage has been cleared. Feb 2025 Discussed potential issues none reported of significance.
2. Footpath Moor Lane - Installation of footpath to assist disabled resident. Moor Lane - Horsington Rd junction - Need specific funding - but unfortunately is considered to be a low priority for LCC Highways funding. Clerk again discussed ongoing concern with Cllr Bradwell prior to meeting is pursuing this matter. Meeting - Further discussion with regards to Cllr Bradwell's suggestion for a white line demarkation on the side of the road to act as a hard surface footpath similar to a cycle lane. Members raised safety concerns as this would restrict the width of Moor Lane to vehicle passing both ways.

0225/94 Update: 1224/75 Clerk liaised with Chairman to submit a report 14/11/2023 to LCC Highways re: the poor surface condition along the length of  Main Street Horsington - including pot holes and broken tarmac. Site visit 20 December 2023 attended by Chairman, Cllr R Hill and Clerk with Richard Fenwick. Update: October 2024 works have been undertaken over the past few weeks most pot holes filled in. Chairman proposed letter of thanks to LCC Highways & Cllr Bradwell. December 2024 - Clerk raised the ongoing matter concerning the proposed upgrading of bus stop lay by with Cllr Bradwell matter in hand.

Update Re:1224/69 Public Participation. Concerns raised in respect of users safety due to accumulated fallen leaves and debris along the grass verge footpath opposite Elder Tree Pub - Cllr W Gray & Cllr R Hill to initiate cleaning and removal. Cllr R Hill kindly arranged to clear footpath & Cllr W Gray initiated cleaning as well. Matter considered resolved: Members concurred.

0225/95 Update: 1224/76 Traffic Calming measures.
Traffic Survey (levels & speeds).  Update: Clerk received Traffic Survey Report B1190 Horncastle Road  24 July 2023. Clerk has responded to unsatisfactory outcome of survey. Update: Chairman & Clerk raised concerns at an on line Parish Council briefing meeting with the Police & Crime Commissioner's team on 5 December 2023 where speeding concerns through Horsington were raised during the Q & A session. Confirmation of donation of 3 pairs of white village gateways. Site visit Chairman Cllr Hill & Clerk agreed proposed locations. Clerk submitted interim application to LCC Highways and approved 4 April 2024. Cllr Bradwell advised will again press for a speed limit reduction to 40mph on each of the 3 approaches to Horsington. New white village gateways have been received. Installation being arranged. Update: 23 October - Clerk met with Cllr Hill & D Annekin to confirm position of gateways & to arrange installation. Cllr R Hill Update, is awaiting contact by D Annekin to complete installation.

0225/96 Update 1224/77  HPC's Communications & Website - See Clerk report.
a) GDPR - Horsington PC contact email addresses. Progress on application for secure GOV.UK domain name & email contact address. Update: 03/12/24 - Clerk attended online information/training  session hosted by 'The Parish Council Domains Helper Service.Gov.UK'  to access funding and training assistance for the implementation of the .gov.uk email package. Members Resolved for Clerk to proceed. Update: Clerk has initiated application process to secure funding with verified provider.
0225/97 Financial Matters & Financial Statement 12/02/2025. 

a) Consideration of Invoices: Members approved payments due. 
b) Clerk submitted Precept Form 2025/26 to ELDC for approved Precept of £4326.00. 
c) Clerk received confirmation of LCC Highways grass cutting funding 2025 of £1127.31 & signed & returned acceptance of funding form.
0225/98 Planning. 
a) Application S/087/01734/24 - 1 HOLLY COTTAGES, MAIN STREET, HORSINGTON. Planning Permission - Construction of vehicular access. Consideration of application.
Members Resolved to support the application. Clerk submitted HPC consultation response 06/12/2024 Update: Planning Permission 22/01/2025 with conditions.
b) Application S/087/00709/24 WILLOW FARM, HOLMES ROAD, HORSINGTON. Planning Permission - Erection of an employee welfare unit. Consultation circulated by email Clerk submitted support letter 13/11/2024. Update: Planning Permission 08/01/2025 with conditions.
b). Application S/087/00859/24 LAND ADJACENT AND NORTH OF WOODLEA KENNELS MOOR LANE, HORSINGTON Planning Permission - To temporarily site 1no. static caravan on existing farmland (works commenced). 05/06/2024 Re submission - withdrawn application 09/04/2024 ref: S/087/01902/23 LAND ADJACENT AND NORTH OF WOODLEA KENNELS MOOR LANE, HORSINGTON Planning Permission - To temporarily site 1no. static caravan on existing farmland (works commenced). Members confirmed by emails: to continue to support application the justification and  need of which; 'is considered to provide a sustainable and highly valued contribution towards the local rural economy and food security'. Clerk submitted 2nd consultation response 20/06/2024. 05 Feb 2025 Still Awaiting decision.
0225/99 Update: 1224/79 Chairman's suggestion as to ideas and potential projects to improve village amenities. - Note circulated on Facebook 5 November 2023  YOUR IDEAS ARE WANTED FOR COMMUNITY PROJECTS AIMED AT ENHANCING AND IMPROVING HORSINGTON'S FACILITIES. (See Virtual Funding Seminar Chairman & Clerk attended on Thursday 2 November, 6-7pm). Matter to be considered further at the next Annual Community meeting scheduled to be convened on Wednesday 13 March 2024. Update: This matter was further considered reference Item 0724/45 below.

0225/100 Update: 1224/80 HPC Vacancies / Co-Option: Following resignation of Cllr P Reeves and publication of Notice of Vacancy. 1 Cllr vacancy for Co-Option. Members dscussed need for Co-Option to proceed.
 
0225/101 Update: 1224/81 Cllr N Elliot raised the potential for safe space for children at the community orchard. Potential feedback. Update: Cllr W Gray advised the orchard was planted by Platform Housing & would approach them. Cllr Elliot to continue to progress.
Cllr W Gray updated meeting - is awaiting update.
0224/102 Update: 1224/82 Requests for new items for consideration:
 a) Concerns over dog fouling in the village. Members Resolved: for Chairman to prepare a notice for the Clerk to review and then post on the Village Hall Notice board and the Parish Council Notice board. Update: Completed. Members discussed this matter and further Resolved:  to include additional information in the Winter 2024 News Letter Update: completed.

b) - inaccurate displays and timetables at Lincoln bus station, and departure of services from wrong bays and behind other vehicles, of service 30 to and from Horsington. Members Resolved: for Clerk to establish the complaints procedure and draw the matter to the attention of Cllr Bradwell. Update: Clerk has been in communication with LCC, Lincoln City Council & PC Coaches senior management teams . Assurances  received advising the issues have been resolved, despite follow up communications during December and January 2025, advising otherwise.  
 
c) Provision of warm space - Further Report and Update: from Cllr Elliot & Village Hall Management Committee - are satisfied that following completion of satisfactory due diligence undertaken by the involved parties (with oversight by the Parish Council), whilst the warm space provision has not been provided by the Parish Council or by the Village Hall Management Committee; Members Resolved: to also include information of the provision to Horsington residents as an information item in the Winter 2024 news letter - Completed. Update: Cllr Elliot facility has been regularly attended and will shortly close for this season. 
d) Cllr N Elliot advised meeting on the usefulness of WiFi to be provided in the village hall Update from previous meeting. Members Resolved: for Cllr Elliot to research further information and any approval to proceed, should not commit either the Parish Council of Village Hall to unfunded annual expenses. Matter being considered by Village Hall Management Committee. 
0225/103. Update: 1224/83 HPC News Letter Winter 2024/25. Chairman has circulated proposed news letter which has been checked by Clerk for final approval, printing & circulation. Members Resolved to approve News Letter with additional items as detailed above. Update: Clerk collated additional items, printed News letter & delivered to Sue Howard for circulation with thanks.

Horsington Annual Parish Meeting 12 March 2025. Point of interest - resident  highlighted the benefit of attending a LIVES defibrillator training session and possibility of a similar session for Horsington. Clerk to contact LIVES to attend Annual Parish Meeting scheduled on 12 March 2025. Update: Invitation sent - awaiting response Clerk liaising with guest speakers in absense of Chairman and will publish agenda as soon as practical.

0225/104 Correspondence. 
None of note. 

0225/105 Minor Items.
None. 

0225/106  Date of Next Meeting/s Venue Charles Hill Community Hall.
 Annual Parish (Community) Meeting 12 March 2025. Commencing at 7.00pm.
Parish Council Meetings: All Parish Council Meetings commence at 7.30pm.
Annual Parish Council Meeting & Ordinary Meeting 14 May 2025.                           Ordinary Parish Council Meetings; 16 July, 15 October, 3 December 2025.
Meeting closed at 8.20pm.
  

0225/91 Clerk's Report.  Appendix A.
Ref: 1024/53 - 1223/52  -  Highway/Footpath Repairs Pot holes & maintenance - Updates & Actions:
1. Flooding/Blocked drain/s Flooding of at the Bus stop Lay-by appears to have been resolved - & subject to ongoing monitoring. However, there is repetitive flooding on the field side of the bend just before Moor Lane. Residents report that there may-be a blockage beyond the reach of the mobile drain clearance hose which requires further investigation. Matter discussed with Richard Fenwick site visit 20/12/2023. Under review following recent rainfall over winter & spring 2024.
Matter appears to have been resolved. Bus stop lay by flooded again after recent rain end Sept. beg Oct.- No apparent flooding since. Appears matter can be closed.
2. Footpath Moor Lane - Installation of footpath to assist disabled resident. Moor Lane - Horsington Rd junction. Liaising with Cllr Bradwell ongoing.
0225/93 Update: 1224/76 Traffic Calming measures.
a) Traffic Survey (levels & speeds). Awaiting further information from LRSP & Highways review of the 60 mph limit on all the approaches to Horsington. Received response 19/04/23. Received further response from LRSP 24 July 2023 - Traffic Survey Report B1190 Horncastle Road following additional concerns on this straight stretch of road. Clerk liaising with Cllr Hill to arrange installation of gateways. 22/10/2024 Clerk - Cllr Hill & D Annekin met at each gateway location to finalise positions. Feb 2025 - Awaiting installation.

0224/96 Update 1224/77 HPC's Communications & Website. 
Updated HPC meeting dates for 2025. a & b) Commenced application process for HPC's official gov.uk domain name/contact email address - to comply with GDPR. 13/12/2024 Attended online info training session - Dec 2024 followed up and initiated application to secure funding with verified gov.uk provider in progress.

HPC Website & Facebook page updates Ongoing liaison with LALC's webmaster. HPC facebook updates/information. Posted information of PC Coaches Bus Service 30  on Village Hall Notice board + Call Connect Christmas/ NY time tables. Finalised and printed HPC's Winter 2024/25 News Letter - Sue Howard. Further communications re complaint Lincoln Bus Station Service 30 to Horsington with Service Director of PC Coaches.
Communications. Circulation of LALC & ELDC messenger Updates. Preparation & circulation of Draft Minutes of meeting 4 December  2024. Agenda 12 Feb. Preparation for Annual Parish Meeting 12 March - invitation to LIVES. 04/02/2025 Attended LALC information session re New Labour Gov's revision of National Planning Policy Framework (NPPF) to establish potential planning/development implications to Horsington & Baumber Parishes.

0224/100 Update: 1224/80 HPC Co-option: 15 May 2024. Received ELDC letter confirming Co-Option for new vacancy open. 
General Admin - ongoing.
Finance:
1. Issued Cheques & settled invoices/ bank statements reconciliation re: 12/02/2025 Ordinary meeting. Monitoring bank statement Dec/Jan 2025.
2.  Completed & submitted HMRC PAYE Returns Jan/Feb.  
3. Preparation of updated Financial Statement for 12 Feb 2025 meeting & finalised expenditure to year end 31st March 2025. Completed and submitted Precept request Form 2025/26 to ELDC.
4. Preparation for 2024/25 VAT refund submission.

0225/98 Planning.
a) Application S/087/01734/24 - 1 HOLLY COTTAGES, MAIN STREET, HORSINGTON. Planning Permission - Construction of vehicular access. Circulated details to Members for Consideration of application. Submitted HPC Consultation response 06/12/2024. Received notification of Planning Permission 22/01/2025.
b) Application S/087/00709/24 WILLOW FARM, HOLMES ROAD, HORSINGTON. Planning Permission - Erection of an employee welfare unit. Consultation circulated by email Clerk submitted support letter 13/11/2024. Received notification of Planning Permission 08/01/25 
a). Application S/087/00859/24. - 05/06/2024 Re application following withdrawal of: S/087/01902/23 LAND ADJACENT AND NORTH OF WOODLEA KENNELS MOOR LANE, HORSINGTON. Planning Permission - To temporarily site 1no. static caravan on existing farmland (works commenced) Received Member's responses to continue to support - submitted HPC consultation response 20/06/2024. Still Awaiting decision.

 END.