November 2019 Minutes
Full Council Meeting Wednesday 13th November 2019 Horsington Village Hall
Attendees Cllr Andrew Clarke (Chairman) Cllr Arthur Robinson (Vice Chair) Cllr Roland Hill Cllr Claire Leslie Cllr Claire Bradford Mrs Anna Lawson (Clerk/RFO and Proper Officer)
9 members of the public Apologies Cllr Patricia Bradwell – Lincolnshire County Council
Queries raised by the public forum. Additional street sign required for Elder Tree Way. Parishioners advised to request the sign using the Fix My Street website.
When the further repairs will be made to the Bus Shelter. Parishioner advised that the task has been delayed due to bad weather and ill health.
HPC Standing Orders state that written permission must be granted before meetings can be audio recorded. Parishioner queried the compliance with Localism Act 2011, Clerk advised that the Standing Order clause complies with the requirements of GDPR Act 2018.
Commenced 7.58pm
1-13.11.19 Apologies for Absence i.a.w. Local Government Act 1972, Sch 12, para 40. To receive and accept apologies where valid reasons for absence have been given to the clerk prior to the meeting.
Apologies received – none.
2-13.11.19 To approve as a correct record the notes of the meeting held on 11th September 2019.
To authorise the Chair to sign the official minutes. Proposed Cllr Leslie Seconded Cllr Bradford carried Unanimously
3-13.11.19 Matters Arising
Annual Parish Meeting 2020– LN Contacted Eran Bauer re giving talk however he is not available, so an alternative speaker is being sort.
Speedwatch Scheme – No takers at the current time however poster to remain in place.
Replacement Benches. – Have arrived and quotes received for installation.
Finger Post at the end of Moor Lane – Highways have confirmed that they will replace with like for like.
Land at the rear of Tower View – This is now owned by Platform Housing. The tenants pay a small amount towards the maintenance of this land. This should be mown monthly during the summer however due to a change of contractor this has not been actioned. Platform Housing have now advised that this will be rectified.
4-13.11.19. Finance: C/A & D/A
Financial Report 13th November 2019
Deposit account (Buis Bank Instant)
Balance at 11/9/2019 £4000.80 Interest £0.33
Transferred to Buis Act £2500.00
Balance at 13/11/19 £1501.13
Current Account (Treasurers account)
Balance at 11/09/2019 £3392.33
351– ELDC ( Election Costs) (£48.50)
352- R H Plant ( Grass Cutting) (£828.00)
355 – TDP Ltd ( Benches) (£1109.70)
Transferred from Buis Act £2500.00
Balance at 11/09/2019 = £3906.13
Chqs Nos 353 & 354 Destroyed
Invoices for Payment:
L Needham (Wages 2018-19) £595.13 Village Hall – Grant application £150.00
To ratify payments of accounts, salaries, grants & payments already made. Proposed Cllr Clarke Seconded Cllr Bradford carried Unanimously
5 – 11.13.19 Clerk’s items
i) Dates for 2020 meetings
Wednesday 8th January 2020, Wednesday 11th March 2020, Wednesday 13th May 2020 – Annual Meeting Of The Parish Council, Wednesday 8th July 2020, Wednesday 9th September 2020, Wednesday 11th November 2020
ii) Quotes for groundwork for the benches Company A. quote £2,837.00 Company B. quote £2,480.00 Company C. quote £2,100.00
Therefore, company C will be awarded the work.
iii) Precept The Clerk proposed that work was required on the budget in order to decide the precept for next year. A provisional figure of £3.5k was agreed.
6-13.11.19. Chairman’s items It is with regret that I have to report that Lynne has resigned as our Parish Clerk.
Since Lynne became Horsington’s Parish Clerk in January 2016, the role has grown enormously and therefore the time needed to complete it has increased. With more regulations, Lynne has produced the Councils policies and Standing Orders and had them audited annually. She has attended training courses herself and organised training for the Councillors. She has produced and maintained a website and all this on top of the duties, both clerical and financial, that the existing role required.
Lynne has carried out the role of Horsington Parish Council Clerk with energy and enthusiasm, not always recording the hours she has worked, because she quite clearly cares about her community and the people in it.
I would like to thank Lynne personally for all the advice and support that she has given to me and also thank her on behalf of the Parish Councillors and residents of our village.
I would like to introduce our new Parish Clerk, Anna Lawson, and thank her for accepting the position. Anna has been Clerk to Bardney Group Parish Council for 4 years and recently completed her Certificate in Local Council Administration. I look forward to working with her and have no doubt that she will be an asset to Horsington Parish Council.
At the last Parish Council meeting, we discussed a planning application at Manor Farm Barns. Following a visit from the Planning Officer, and her consideration of the Parish Councils views, a new application was submitted to the council and was subsequently passed.
The ‘Burton Benches’ and planter have arrived, to replace the existing across the road, and three quotes have been received for the groundworks.
I have once again received positive comments about the Remembrance Poppies. Although we were the first in our area to display these, they certainly do seem to be spreading.
7-13.11.19. Approval of Standing Orders
Resolved re re-adopt the policy
Proposed Cllr Clarke Seconded Cllr Bedford carried Unanimously
8-13.11.19 Approval of Financial Regulations
Resolved re re-adopt the policy
Proposed Cllr Bradford seconded Cllr Leslie carried Unanimously
9-13.11.19 Date of next meeting 8th January 2020
Meeting finished 8.22pm