2025-26 Agendas

Parish Clerk – Melvin Grosvenor 01507 578657.

 

Dear Councillor, 

In accordance with the provision of the Public Bodies (Admission to Meetings) Act 1960 as amended by Section 100A of the Local Government Act 1972, Schedule 12A the Public and press may attend the meeting.

The recording at Council Meetings is permitted with the full knowledge of the Chairman of the Meeting and must be conducted openly.

The agenda is set out below.

 

Melvin Grosvenor 

Clerk to the Council 

Date of issue: 07 May 2025.

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0525/13 Apologies for absence.

To receive apologiesfor absense . 

 

0525/14 Public Participation.

To resolve if necessary, to temporarily suspend the meeting for a period of no longer than 15 minutes to allow for public participation. Members of the public may raise subjects they wish to bring to the attention of the Parish Council. Items relating to matters on the agenda will be taken first and any decisions will be made when the meeting is declared open.

 

0525/15 Declaration of Interest.

Declaration of Disclosable Pecuniary Interests under the Relevant Authorities (Disclosable Pecuniary Interests) Regulations 2012 made under the s.30 (3) of the Localism Act 2011

To record declarations of interest by any member of the council  in respect of the agenda items listed below. Members declaring interests should identify the agenda item and type of interest being declared.

a. To record declarations of interest by any member of the council in respect of the agenda items listed below. Members declaring interests should identify the agenda item and type of interest being declared.

b. To note any dispensations given to any member in respect of the agenda items listed below.

 

0525/16 Minutes of Previous Meetings.

Minutes of Ordinary Meeting held on 04 December 2024 approved and signed as a true record.

 

0525/17 Clerk's Report. See Appendix A.

0525/18 Reports from Elected Representatives.

a) To receive a report from Cllr W Gray.

 

b) Note: Cllr P Bradwell (LCC) was not re-elected on 1 May 2025 - Awaiting contact from new LCC Cllr Natalie Oliver.

 

0525/19 Update: 0225/93 Highway/Footpath Repairs Pot holes & maintenance - Updates & Actions:

1. Flooding/Blocked drain/s Update: Assessment of blocked drains included in previous agenda item 0224/75. After relatively dry summer and recent rain 30/09 - 02/10 it appears the blockage has been cleared. Feb 2025 Discussed potential issues none reported of significance.

2. Footpath Moor Lane - Installation of footpath to assist disabled resident. Moor Lane - Horsington Rd junction - Need specific funding - but unfortunately is considered to be a low priority for LCC Highways funding. Clerk again discussed ongoing concern with Cllr Bradwell prior to meeting is pursuing this matter. Meeting - Further discussion with regards to Cllr Bradwell's suggestion for a white line demarkation on the side of the road to act as a hard surface footpath similar to a cycle lane. Members raised safety concerns as this would restrict the width of Moor Lane to vehicle passing both ways.

 

0525/20 Update: 0225/94 Clerk liaised with Chairman to submit a report 14/11/2023 to LCC Highways re: the poor surface condition along the length of  Main Street Horsington - including pot holes and broken tarmac. Site visit 20 December 2023 attended by Chairman, Cllr R Hill and Clerk with Richard Fenwick. Works for resurfacing Main St ongoing. Update: December 2024 - Clerk raised the ongoing matter concerning the proposed upgrading of bus stop lay by with Cllr Bradwell - matter in hand.

 

0525/21 Update: 0225/95 Traffic Calming measures.

Traffic Survey (levels & speeds).  Update: Clerk received Traffic Survey Report B1190 Horncastle Road  24 July 2023. Clerk has responded to unsatisfactory outcome of survey. Update: Chairman & Clerk raised concerns at an on line Parish Council briefing meeting with the Police & Crime Commissioner's team on 5 December 2023 where speeding concerns through Horsington were raised during the Q & A session. Confirmation of donation of 3 pairs of white village gateways. Site visit Chairman Cllr Hill & Clerk agreed proposed locations. Clerk submitted interim application to LCC Highways and approved 4 April 2024. Cllr Bradwell advised will again press for a speed limit reduction to 40mph on each of the 3 approaches to Horsington. New white village gateways have been received. Installation being arranged. Update: 23 October - Clerk met with Cllr Hill & D Annekin to confirm position of gateways & to arrange installation. Cllr R Hill Update: White gateways now installed.

 

0525/22 Update 0225/96  HPC's Communications & Website - See Clerk report.

a) GDPR - Horsington PC contact email addresses. Progress on application for secure GOV.UK domain name & email contact address. Update: 03/12/24 - Clerk attended online information/training  session hosted by 'The Parish Council Domains Helper Service.Gov.UK'  to access funding and training assistance for the implementation of the .gov.uk email package. Members Resolved for Clerk to proceed. Update: Clerk has initiated application process to secure funding with verified provider - in progress

 

0525/23 Financial Matters & Financial Statement 14/05/2025. 

Description	DR/CR/Ref	Amount £
Bank Statement Reconciliation 31/03/2025                                                            3844.90
ELDC Precept  28/04/2025	CR	4326.00
Bank Statement Reconciliation 30/04/2025       Balance		8170.90
Invoices/Payments Due 14/05/2025
LALC Annual Subcription 2025/26	DR	92.20
LALC Annual Training Scheme 2025/26	DR	132.00
Zurich Annual Insurance renewal - Budget.	DR	292.08
1st Stage Clerk Remuneration 2025/26	DR	1306.00
All Saints Church grass cutting support	DR	200.00
AGAR - Accounts 2024/25 Internal Audit	DR	45.00
Sub Total	DR	2067.28
Balance B/F		8170.90
Balance C/F		6103.62
Receipt due 2025/26 LCC Highways grass cutting.		1127.31

 

a) Consideration of Invoices/payments: . 

 b) Clerk received confirmation of LCC Highways grass cutting funding 2025 of £1127.31 & signed & returned acceptance of funding form.

 

0525/24 Planning. 

a) Application S/087/00859/24 LAND ADJACENT AND NORTH OF WOODLEA KENNELS MOOR LANE, HORSINGTON Planning Permission - To temporarily site 1no. static caravan on existing farmland (works commenced). 05/06/2024 Re submission - withdrawn application 09/04/2024 ref: S/087/01902/23 LAND ADJACENT AND NORTH OF WOODLEA KENNELS MOOR LANE, HORSINGTON Planning Permission - To temporarily site 1no. static caravan on existing farmland (works commenced). Members confirmed by emails: to continue to support application the justification and  need of which; 'is considered to provide a sustainable and highly valued contribution towards the local rural economy and food security'. Clerk submitted 2nd consultation response 20/06/2024. Update: Consented 13/03/2025.

 

0525/25 Update: 0225/99 Chairman's suggestion as to ideas and potential projects to improve village amenities. - Note circulated on Facebook 5 November 2023  YOUR IDEAS ARE WANTED FOR COMMUNITY PROJECTS AIMED AT ENHANCING AND IMPROVING HORSINGTON'S FACILITIES. (See Virtual Funding Seminar Chairman & Clerk attended on Thursday 2 November, 6-7pm). Update: Matter considered further at the Annual Community meeting  convened on Wednesday 12 March 2025.

 

0525/26 Update: 0225/100 HPC Vacancies / Co-Option: Following resignation of Cllr P Reeves and publication of Notice of Vacancy. 1 Application received for for Co-Option at HPC Annual Parish Council Meeting 14 May 2025.

 

0525/27 Update: 0225/101 Cllr N Elliot raised the potential for safe space for children at the community orchard. Potential feedback. Update: Cllr W Gray advised the orchard was planted by Platform Housing & would approach them. Cllr Elliot to continue to progress.

Cllr W Gray updated meeting - is awaiting update.

 

0525/28 Update: 0225/102 Requests for new items for consideration.

a) Provision of  warm space Winter 2024/25- Update: Cllr Elliot - facility has been regularly attended and will shortly close for this season. 

b) Cllr N Elliot advised meeting on the usefulness of WiFi to be provided in the village hall Update from previous meeting. Members Resolved: for Cllr Elliot to research further information and any approval to proceed, should not commit either the Parish Council of Village Hall to unfunded annual expenses. Matter being considered by Village Hall Management Committee. 

 

0525/29 Horsington Annual Parish Meeting 12 March 2025. Point of interest - resident  highlighted the benefit of attending a LIVES defibrillator training session and possibility of a similar session for Horsington. Clerk to contact LIVES to attend Annual Parish Meeting scheduled on 12 March 2025. Update: Guest speakers: David Stark Dogdyke Pumping Station Preservation Trust & Mark Waby of Bardney- Information Mobile Shop Provision in Horsington. Update Cllr N Elliott - Warm Spaces, Sue Howard - Chair Village Hall Committee & Community Forum.

 

0525/30 Correspondence. 

 

0525/31 Minor Items.

 

0525/32  Date of Next Meeting/s - Venue Charles Hill Community Hall.

Ordinary Parish Council Meetings; 16 July, 15 October, 3 December 2025.

Parish Council Meetings: All Parish Council Meetings commence at 7.30pm

 

Meeting to be closed..

 

 

0525/17 Clerk's Report.  Appendix A.

Ref: 0225/91 - 1223/52  -  Highway/Footpath Repairs Pot holes & maintenance - Updates & Actions:

1. Flooding/Blocked drain/s Flooding of at the Bus stop Lay-by appears to have been resolved - & subject to ongoing monitoring. However, there is repetitive flooding on the field side of the bend just before Moor Lane. Residents report that there may-be a blockage beyond the reach of the mobile drain clearance hose which requires further investigation. Matter discussed with Richard Fenwick site visit 20/12/2023. Under review following recent rainfall over winter & spring 2024.

Matter appears to have been resolved. Bus stop lay by flooded again after recent rain end Sept. beg Oct.- No apparent flooding since. Appears matter can be closed.

2. Footpath Moor Lane - Installation of footpath to assist disabled resident. Moor Lane - Horsington Rd junction. Liaising with Cllr Bradwell ongoing.

 

0525/21 Update: 0225/93 Traffic Calming measures.

a) Traffic Survey (levels & speeds). Awaiting further information from LRSP & Highways review of the 60 mph limit on all the approaches to Horsington. Received response 19/04/23. Received further response from LRSP 24 July 2023 - Traffic Survey Report B1190 Horncastle Road following additional concerns on this straight stretch of road. Update: White village gateways installed 

 

0525/22 Update 0225/96 HPC's Communications & Website. 

Updated HPC meeting dates for 2025. a & b) Commenced application process for HPC's official gov.uk domain name/contact email address - to comply with GDPR. 13/12/2024 Attended online info training session - Dec 2024 followed up and initiated application to secure funding with verified gov.uk provider in progress.

 

HPC Website & Facebook page updates Ongoing liaison with LALC's webmaster. HPC facebook updates/information.

Communications. Circulation of LALC & ELDC messenger Updates. Preparation & circulation of Draft Minutes of meeting 12 Feb 2025. Preparation for Annual Parish Meeting 12 March - liasion with speakers & circulation of Agenda. Preparation of Agenda's Annual Parish Council Meeting 14 May 2025 & Ordinary Meeting folllowing.

1 May 2025 Mayoral & Lincolnshire County Council Electons - Received and Posted Electoral Notices.  

 

0224/100 Update: 0225/100 HPC Co-option: 14 May 2024 Received ELDC letter confirming Co-Option for new vacancy Liaising with applicant for Co-Option on 14 May 2025.

 

General Admin - ongoing.

Finance:

1. Checked payments due & issued cheques & bank statements reconciliation in preparation for 14/05/2025 Ordinary meeting. Monitoring bank statements Feb/March & April 2025 & Receipt of Precept 28/04/2025 & VAT refund.

2. Chased & reviewed Annual Insurance renewal due 1 June 2025. 

3.  Completed & submitted HMRC PAYE Returns March/April.  

4. Preparation of Year end 31/03/2025 Accounts & AGAR - Arranged Internal Audit which has been approved - Final completion of AGAR forms in preparation of Annual PC Meeting & Circulated to Members.

 

0225/24 Planning.

a). Application S/087/00859/24. - 05/06/2024 Re application following withdrawal of: S/087/01902/23 LAND ADJACENT AND NORTH OF WOODLEA KENNELS MOOR LANE, HORSINGTON. Planning Permission - To temporarily site 1no. static caravan on existing farmland (works commenced) Received Member's responses to continue to support - submitted HPC consultation response 20/06/2024. Received notification of Planning Consent 28/04/2025.

 

 END.