February 2026 Agenda
Horsington Parish Council - Agenda of Ordinary Meeting.
Parish Clerk – Melvin Grosvenor 01507 578657.
Dear Councillor,
You are hereby summoned to attend a Parish Council Meeting of Horsington Parish Council on Wednesday 11 February 2026 commencing 7.30pm at 'Charles Hill Community Hall' - Horsington .
In accordance with the provision of the Public Bodies (Admission to Meetings) Act 1960 as amended by Section 100A of the Local Government Act 1972, Schedule 12A the Public and press may attend the meeting.
The recording at Council Meetings is permitted with the full knowledge of the Chairman of the Meeting and must be conducted openly.
The agenda is set out below.
Melvin Grosvenor
Clerk to the Council
Date of issue: 04 February 2026.
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0226/94 Apologies for absence.
To Receive apologies/reasons for absence.
0226/95 Public Participation.
To resolve if necessary, to temporarily suspend the meeting for a period of no longer than 15 minutes to allow for public participation. Members of the public may raise subjects they wish to bring to the attention of the Parish Council. Items relating to matters on the agenda will be taken first and any decisions will be made when the meeting is declared open.
0226/96 Declaration of Interest.
Declaration of Disclosable Pecuniary Interests under the Relevant Authorities (Disclosable Pecuniary Interests) Regulations 2012 made under the s.30 (3) of the Localism Act 2011.
a.To record declarations of interest by any member of the council in respect of the agenda items listed below. Members declaring interests should identify the agenda item and type of interest being declared.
b. To note any dispensations given to any member in respect of the agenda items listed below.
0226/97 Minutes of Previous Meeting.
Minutes of Ordinary Meeting held on 3 December 2025 to be approved and signed as a true record.
0226/98 Clerk's Report. See Appendix A.
0226/99 Reports from Elected Representatives.
a) To receive a report from Cllr W Gray.
b) To receive a report from Cllr Natalie Oliver LCC ref below.
0226/100 Update: 1225/83 Highway/Footpath Repairs Pot holes & maintenance - Updates & Actions:
1. Footpath Moor Lane - Installation of footpath to assist disabled resident. Moor Lane - Horsington Rd. Meeting - proposed White line resolution. Members raised safety concerns as this would restrict the width of Moor Lane to vehicle passing both ways. Cllr N Oliver agreed with the concerns raised and will make representation to LCC Highways to initiate these works. 16/07/25 Response received from Cllr Oliver & Members.Clerk submitted the following comment:
Members have consistently been requesting the Installation of footpath to assist disabled resident using their wheelchair, also there are resident children who have to either walk on the side of the road or on the grass verge to board their school buses, along with other walkers to and from the roadside footpaths on Main Street. 15/10/25.Cllr Oliver has raised this with LCC Highways - little progress -suggested Clerk provide a map of the length of footpath requested.
2. Update: 0525/20 Clerk liaised with Chairman to submit a report 14/11/2023 to LCC Highways re: the poor surface condition along the length of Main Street Horsington - including pot holes and broken tarmac. Site visit 20 December 2023 attended by Chairman, Cllr R Hill and Clerk with Richard Fenwick. Works for resurfacing Main St ongoing. Response received 16/07/25. "Main Street, Horsington has been accepted into a programme for resurfacing in the financial year 2028/2029. We will continue to maintain the area via FixMyStreet reports and routine inspections until that time". Monitoring and reporting of deterioration of Main St road suface to continue.
0226/101: 1225/84Traffic Calming measures proposed for the 3 approaches to Horsington. Update: Cllr Oliver - Update some measures have been made by LCC Highways - new 30mph road markings at each location adjacent to the new white gateways. Meeting considered further measures - monitoring of speed limits. Cllr Oliver to provided information Clerk received details of LRSP Speed watch scheme which involves local residents. Members further considered this matter and Resolved: for Clerk to liaise with LCC to relocate the existing Please Drive Carefully signage as an additional traffic calming measure - ongoing.
0226/102 Update 1225/85 HPC's Communications & Website - See Clerk report.
a) GDPR - Horsington PC contact email addresses. Update: Domain name registered horsingtonparishcouncil.gov.uk and account formalised at no charge for the 1st year - 2nd year Annual renewal - Invoice paid.
0226/103 Financial Matters & Financial Statement 11/02/2026.
|
Description |
DR/CR/Ref |
Amount £ |
|
Bank reconciliation 28/11/2025 |
|
5710.89 |
|
Invoices/ Payments due 3 December 2025 |
|
|
|
Clerk expenses Nov/Dec 2025 |
DR 452 |
38.09 |
|
Cloud Next domain name & emails |
DR 453 |
59.98 |
|
Bank Service Charges Dec 2025 & Jan 2026 |
Debit |
11.50 |
|
Sub Total |
DR |
109.57 |
|
Balance B/F |
|
5710.89 |
|
Balance C/F |
|
5601.32 |
|
Cllr W Gray ELDC Grant Funding - Asset renovation |
CR |
500.00 |
|
Balance C/F |
|
6101.32 |
|
Invoices/Expenses Due 11 February 2026. |
|
|
|
Village Hall Contribution to Jan 2026 over 50's Dinner |
DR |
225.00 |
|
Village Hall Hire 2025/26 |
DR |
125.00 |
|
Clerk 2025/26 2nd stage renumeration |
DR |
1100.00 |
|
Clerk Admin Expenses Jan/Feb/March 2026 |
DR |
30.00 |
|
Active Council - horsingtonparishcouncil.gov.uk |
DR |
280.80 |
|
Bank Charges Feb/March 2026 |
Debit |
11.50 |
|
Banners |
DR |
90.76 |
|
Sub Total |
DR |
1863.06 |
|
Balance B/F |
DR |
6101.32 |
|
Balance C/F |
|
4238.26 |
|
Estimated VAT Refund |
CR |
320.24 |
|
Estimated Reserves 31 March 2026 |
|
4558.50 |
|
Note: Includes £500.00 Cllr W Gray Grant funding |
|
|
Financial Statement 11/02/2026 cont/..
a) Payment of Invoice/payments to be approved.
b) Update: Following approval of renovation costs of works received 25/11/2025 of £700.00. Remittance of £500.00 has been received - from Cllr W Gray's allocation of ELDC grant funding 2025/26
c) Note VAT refund claim to be submitted prior to the end of financial year 2025/26.
d) Revised Bank Mandate - to be approved and signed.
0226/104 Planning.
03701/25/FUL Mapleton Farm Moor Lane - Planning Permission - Installation of a replacement biomass boiler heating system in an existing agricultural storage building and to include the replacement of a flue. Clerk circulated details by email 15/12/2025 - submitted response from Members: 19/12/25 no objections to proposed development Development Consented 23/12/2025.
0226/105 Update: 1225/88 Cllr N Elliot raised the potential for safe space for children at the community orchard. Potential feedback. Update: Cllr W Gray advised the orchard was planted by Platform Housing. Cllr Elliot updated meeting has been in contact and confirmed is in discussion for the installation of seating, raised beds subject to consultation possibly during Feb 2026 & confirmed approaches to YMCA - Further updates:
0226/106 Update 1225/89 Horsington Annual Parish Meeting 11 March 2026 &HPC News Letter. Cllr A Garratt reference potential Horsington Community Vision/ Plan. Cllr Garratt provided further information and proposed presentation at this meeting. Clerk to confirm guest speakers - Finalise proposed agenda & finalise & approve proposed draft News Letter.
0226/107 Update: 1225/90 Emergency Response Plan - Cllr A Garratt has agreed to take over the lead of the ERP following the resignation of Rod Howard. Update: Cllr Garratt.
0226/108 Correspondence.
0226/109 Minor Items.
0226/110 Date of Next Meeting/s - Venue Charles Hill Community Hall.
Horsington Annual Parish Meeting 11 March 2026.
Parish Council Meetings: 13 May 2026 Annual Parish Council Meeting followed by Ordinary Meeting, 15 July 2026, 14 October 2026, 02 December 2026.
Parish Council Meetings: All Parish Council Meetings commence at 7.30pm.
Meeting to be closed.
0226/98 Clerk's Report. Appendix A.
Ref: 0225/91 - 1223/52 - Highway/Footpath Repairs Pot holes & maintenance - Updates & Actions:
1. Footpath Moor Lane - Installation of footpath to assist disabled resident. Moor Lane - Horsington Rd junction. Liaising with Cllr N Oliver ongoing.
Email received 30/10/25 Cllr Oliver Horsington - Sign Cleaning, Vegetation Removal and Road
Update from LCC Highways advising that the team have undertaken an amount of sign cleaning, vegetation removal and road markings through Horsington as a result of the preliminary inspection.
Highways Officer has advised that the results look good, but would like to hear feedback from the Parish council, before establishing the next steps, if required.
Grit bins - Horsington 20/10/25. Email Cllr Oliver Further to our discussion about grit bin provision at Horsington, Network Resilience are going to make contact with you to discuss requirements and if any suitable location for a grit bin can be agreed. Clerk has liaised with contact who has agreed the installation of a Grit Bin on Moor Lane in the vicinity of Charles Hill Business premises - Installed? Renovation of HPC Assets - approved awaiting update from contractor - poor weather have held up progress.
0226/101 Update: 1125/84 Traffic Calming measures.
Update: Clerk received Traffic Survey Report B1190 Horncastle Road 24 July 2023. Clerk has responded to unsatisfactory outcome of survey. Update: Cllr Bradwell advised will again press for a speed limit reduction to 40mph on each of the 3 approaches to Horsington. Cllr N Oliver response re traffic monitoring - no progress low priority. Clerk in process of liaising with Highways to relocate Please drive safely signs on the village approaches.
0226/102 Update 1225/85 HPC's Communications & Website.
a) Progress on implimentation of secure GOV.UK domain name & email contact address. Domain name registered horsingtonparishcouncil.gov.uk and account formalised at no charge for the 1st year - 2nd year Annual renewal - Invoice issued payment remitted. 2nd Invoice received for renewal of email provision & paid. Clerk is unsatisfied with provision of email addresses and has liaised with new provider to transfer horsingtonparishcouncil.gov.uk domain name and email address service for HPC and Cllrs to replace current gmail.com email address. Additional cost: see financial statement.
HPC Website & Facebook page updates Ongoing liaison with LALC's webmaster. HPC facebook updates/information.
Communications. Circulation of LALC & ELDC messenger Updates. Preparation & circulation of Minutes of Ordinary Meeting 03/12/2025. Prep & circulation Meeting Agenda 11 Feb 2026.
1025/68 HPC Vacancies / Co-Option: Update: Following Election of Cllr M Beard as Chairman & Cllr A Garratt as Vice Chair, updated ELDC & HPC Website. Notified ELDC of Co-Option of Cllr J Foster. Update: Chairman & Vice Chairman attended training event 04/12/2025. Cllr J Foster's training to be confirmed for 19 March 2026.
Finance:
1. Checked payments due & issued cheques & bank statements reconciliation in preparation for 11/02/2026 Ordinary meeting. Monitoring & reconcilation of bank statements Nov/Dec 2025 & Jan 2026.
2. Completed & submitted HMRC PAYE Nov-Dec/Jan-Feb Return.
3. Prepared & issued Financial Statement/Budget to 31st March 2026. Issued Cheques due. Completed & Submitted ELDC Precept Claim Form 2026/27 received acknowledgement.
4. HPC Asset renovation & maintenance Cllr W Gray Grant funding liaison with ELDC.
5. Liaison with horsington.gov.uk providers for change over.
END.