May 2025 DRAFT Minutes
Horsington Parish Council - Draft Minutes of Ordinary Meeting.
Parish Clerk – Melvin Grosvenor 01507 578657.
Draft Minutes of Ordinary Meeting of Horsington Parish Council on Wednesday 14 May 2025 commencing 8.00pm at the renamed 'Charles Hill Community Hall' - Horsington.
Those present: Chairman Cllr C Bates, Vice Chairman Cllr M Beard, Cllr R Hill, Cllr N Elliot, Cllr N Oliver & Cllr W Gray.
Clerk: Mr M Grosvenor. Plus 2 Residents in attendance.
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Chairman proposed a Minute Silence in memory of the recent passing of local residents:
Brenda Reynolds, Mary Creasy and Jean Walker.
Chairman Proposed a Vote of Thanks to previous the LCC Councillor Patricia Bradwell OBE who has provided valuble support to the Parish Council over many years. Chairman also welcomed the newly elected LCC Cllr Natalie Oliver.
0525/13 Apologies for absence.
No Apologies.
0525/14 Public Participation.
Concerns raised regarding the deterioration of the single track section of Baumber Road and the lack of substantial repairs and maintence of this well used access road from the A158 at Baumber to Horsington. Cllr N Oliver noted these concerns and will feed back to LCC Highways.
0525/15 Declaration of Interest.
No Declarations noted.
0525/16 Minutes of Previous Meetings.
Minutes of Ordinary Meeting held on 12 February 2025 approved and signed as a true record.
0525/17 Clerk's Report. See Appendix A.
0525/18 Reports from Elected Representatives.
a) To receive a report from Cllr W Gray - Forwarded ELDC News update & Confirmed increased Cllr Grant to £4,000. Highlighted Home Energy Team mobile information clinic.
Members Resolved for Clerk to liaise and arrange attendance at Horsington. New Food Waste Collections - Details to follow. Wolds Festival commencing.
b) Note: Cllr P Bradwell (LCC) was not re-elected on 1 May 2025 - Newly LCC Cllr Natalie Oliver attended the meeting which was appreciated by Members.
0525/19 Update: 0225/93 Highway/Footpath Repairs Pot holes & maintenance - Updates & Actions:
1. Flooding/Blocked drain/s Update: Assessment of blocked drains included in previous agenda item 0224/75. After relatively dry summer and recent rain 30/09 - 02/10 it appears the blockage has been cleared. Feb 2025 Discussed potential issues none reported of significance.
2. Footpath Moor Lane - Installation of footpath to assist disabled resident. Moor Lane - Horsington Rd junction - Need specific funding - but unfortunately is considered to be a low priority for LCC Highways funding. Clerk again discussed ongoing concern with Cllr Bradwell prior to meeting is pursuing this matter. Meeting - Further discussion with regards to Cllr Bradwell's suggestion for a white line demarkation on the side of the road to act as a hard surface footpath similar to a cycle lane. Members raised safety concerns as this would restrict the width of Moor Lane to vehicle passing both ways. Cllr N Oliver agreed with the concerns raised and will make representation to LCC Highways to initiate these works.
0525/20 Update: 0225/94 Clerk liaised with Chairman to submit a report 14/11/2023 to LCC Highways re: the poor surface condition along the length of Main Street Horsington - including pot holes and broken tarmac. Site visit 20 December 2023 attended by Chairman, Cllr R Hill and Clerk with Richard Fenwick. Works for resurfacing Main St ongoing. Update: December 2024 - Clerk raised the ongoing matter concerning the proposed upgrading of bus stop lay by with Cllr Bradwell - matter in hand. -Cllr N Oliver to likewise pursue.
0525/21 Update: 0225/95 Traffic Calming measures.
Traffic Survey (levels & speeds). Update: Clerk received Traffic Survey Report B1190 Horncastle Road 24 July 2023. Clerk has responded to unsatisfactory outcome of survey. Update: Chairman & Clerk raised concerns at an on line Parish Council briefing meeting with the Police & Crime Commissioner's team on 5 December 2023 where speeding concerns through Horsington were raised during the Q & A session. Confirmation of donation of 3 pairs of white village gateways. Site visit Chairman Cllr Hill & Clerk agreed proposed locations. Clerk submitted interim application to LCC Highways and approved 4 April 2024. Cllr Bradwell advised will again press for a speed limit reduction to 40mph on each of the 3 approaches to Horsington. New white village gateways have been received. Installation being arranged. Update: 23 October - Clerk met with Cllr Hill & D Annekin to confirm position of gateways & to arrange installation. Cllr R Hill Update: White gateways now installed. Cllr N Oliver to continue to raise this matter with LCC Highways.
0525/22 Update 0225/96 HPC's Communications & Website - See Clerk report.
a) GDPR - Horsington PC contact email addresses. Progress on application for secure GOV.UK domain name & email contact address. Update: 03/12/24 - Clerk attended online information/training session hosted by 'The Parish Council Domains Helper Service.Gov.UK' to access funding and training assistance for the implementation of the .gov.uk email package. Members Resolved for Clerk to proceed. Update: Clerk has initiated application process to secure funding with verified provider - in progress
0525/23 Financial Matters & Financial Statement 14/05/2025.
|
Description |
DR/CR/Ref |
Amount £ |
|
Bank Statement Reconciliation 31/03/2025 3844.90 |
||
|
ELDC Precept 28/04/2025 |
CR |
4326.00 |
|
Bank Statement Reconciliation 30/04/2025 Balance |
|
8170.90 |
|
Invoices/Payments Due 14/05/2025 |
|
|
|
LALC Annual Subcription 2025/26 |
DR440 |
92.20 |
|
LALC Annual Training Scheme 2025/26 |
DR441 |
132.00 |
|
Zurich Annual Insurance renewal - Budget 292.08 Invoice |
DR442 |
246.14 |
|
1st Stage Clerk Remuneration 2025/26 |
DR443 |
1306.00 |
|
All Saints Church grass cutting support |
DR444 |
200.00 |
|
AGAR - Accounts 2024/25 Internal Audit Chq 445 Void |
DR446 |
45.00 |
|
Sub Total |
DR |
2021.34 |
|
Balance B/F |
|
8170.90 |
|
Balance C/F |
|
6151.56 |
|
Receipt due 2025/26 LCC Highways grass cutting. |
|
1127.31 |
a) Consideration of Invoices/payments. Members Resolved: to approve.
b) Clerk Chased & checked insurance renewal & amended Financial Statement as above.
c) Clerk received confirmation of LCC Highways grass cutting funding 2025 of £1127.31 & signed & returned acceptance of funding form.
d) Chairman proposed & Members Resolved: to send a bouquet to Mrs P Bradwell OBE in appreciation of service and support to the Parish Council.
0525/24 Planning.
a) Application S/087/00859/24 LAND ADJACENT AND NORTH OF WOODLEA KENNELS MOOR LANE, HORSINGTON Planning Permission - To temporarily site 1no. static caravan on existing farmland (works commenced). 05/06/2024 Re submission - withdrawn application 09/04/2024 ref: S/087/01902/23 LAND ADJACENT AND NORTH OF WOODLEA KENNELS MOOR LANE, HORSINGTON Planning Permission - To temporarily site 1no. static caravan on existing farmland (works commenced). Members confirmed by emails: to continue to support application the justification and need of which; 'is considered to provide a sustainable and highly valued contribution towards the local rural economy and food security'. Clerk submitted 2nd consultation response 20/06/2024. Update: Consented 13/03/2025.
0525/25 Update: 0225/99 Chairman's suggestion as to ideas and potential projects to improve village amenities. - Note circulated on Facebook 5 November 2023 YOUR IDEAS ARE WANTED FOR COMMUNITY PROJECTS AIMED AT ENHANCING AND IMPROVING HORSINGTON'S FACILITIES. (See Virtual Funding Seminar Chairman & Clerk attended on Thursday 2 November, 6-7pm). Update: Matter considered further at the Annual Community meeting convened on Wednesday 12 March 2025.
0525/26 Update: 0225/100 HPC Vacancies / Co-Option: Following resignation of Cllr P Reeves and publication of Notice of Vacancy. 1 Application received for for Co-Option at HPC Annual Parish Council Meeting 14 May 2025. Unable to proceed - postponed to next Meeting.
0525/27 Update: 0225/101 Cllr N Elliot raised the potential for safe space for children at the community orchard. Potential feedback. Update: Cllr W Gray advised the orchard was planted by Platform Housing & . Cllr Elliot to continue to progress.
Cllr W Gray - is awaiting information from Communications Officer.
0525/28 Update: 0225/102 Requests for new items for consideration.
a) Provision of warm space Winter 2024/25- Update: Cllr Elliot - facility has been regularly attended and now closed. Possible start November 2025 - Feb 2026. consideration re Community Hub and Internet Café at Village hall.
b) Cllr N Elliot advised meeting on the usefulness of WiFi to be provided in the village hall Update from previous meeting. Members Resolved: for Cllr Elliot to research further information and any approval to proceed, should not commit either the Parish Council of Village Hall to unfunded annual expenses. Matter being considered by Village Hall Management Committee.
0525/29 Horsington Annual Parish Meeting 12 March 2025. Point of interest - resident highlighted the benefit of attending a LIVES defibrillator training session and possibility of a similar session for Horsington. Update: Sue Howard advised - David Foreman is happy to provide training. Update: Guest speakers: David Stark Dogdyke Pumping Station Preservation Trust & Mark Waby of Bardney- Information Mobile Shop Provision in Horsington. Update Cllr N Elliott - Warm Spaces, Sue Howard - Chair Village Hall Committee & Community Forum.
0525/30 Correspondence.
None of Note.
0525/31 Minor Items.
Clerk to liaise with Heart Team - to arrange 'Home Energy Advice and Retrofit Information Clinic' in Horsington..
0525/32 Date of Next Meeting/s - Venue Charles Hill Community Hall.
Ordinary Parish Council Meetings; 16 July, 15 October, 3 December 2025.
Parish Council Meetings: All Parish Council Meetings commence at 7.30pm.
Meeting closed 8.45pm.
0525/17 Clerk's Report. Appendix A.
Ref: 0225/91 - 1223/52 - Highway/Footpath Repairs Pot holes & maintenance - Updates & Actions:
1. Flooding/Blocked drain/s Flooding of at the Bus stop Lay-by appears to have been resolved - & subject to ongoing monitoring. However, there is repetitive flooding on the field side of the bend just before Moor Lane. Residents report that there may-be a blockage beyond the reach of the mobile drain clearance hose which requires further investigation. Matter discussed with Richard Fenwick site visit 20/12/2023. Under review following recent rainfall over winter & spring 2024.
Matter appears to have been resolved. Bus stop lay by flooded again after recent rain end Sept. beg Oct.- No apparent flooding since. Appears matter can be closed.
2. Footpath Moor Lane - Installation of footpath to assist disabled resident. Moor Lane - Horsington Rd junction. Liaising with Cllr Bradwell ongoing.
0525/21 Update: 0225/93 Traffic Calming measures.
a) Traffic Survey (levels & speeds). Awaiting further information from LRSP & Highways review of the 60 mph limit on all the approaches to Horsington. Received response 19/04/23. Received further response from LRSP 24 July 2023 - Traffic Survey Report B1190 Horncastle Road following additional concerns on this straight stretch of road. Update: White village gateways installed
0525/22 Update 0225/96 HPC's Communications & Website.
Updated HPC meeting dates for 2025. a & b) Commenced application process for HPC's official gov.uk domain name/contact email address - to comply with GDPR. 13/12/2024 Attended online info training session - Dec 2024 followed up and initiated application to secure funding with verified gov.uk provider in progress.
HPC Website & Facebook page updates Ongoing liaison with LALC's webmaster. HPC facebook updates/information.
Communications. Circulation of LALC & ELDC messenger Updates. Preparation & circulation of Draft Minutes of meeting 12 Feb 2025. Preparation for Annual Parish Meeting 12 March - liasion with speakers & circulation of Agenda. Preparation of Agenda's Annual Parish Council Meeting 14 May 2025 & Ordinary Meeting folllowing.
1 May 2025 Mayoral & Lincolnshire County Council Electons - Received and Posted Electoral Notices.
0224/100 Update: 0225/100 HPC Co-option: 14 May 2024 Received ELDC letter confirming Co-Option for new vacancy Liaising with applicant for Co-Option on 14 May 2025.
General Admin - ongoing.
Finance:
1. Checked payments due & issued cheques & bank statements reconciliation in preparation for 14/05/2025 Ordinary meeting. Monitoring bank statements Feb/March & April 2025 & Receipt of Precept 28/04/2025 & VAT refund.
2. Chased & reviewed Annual Insurance renewal due 1 June 2025.
3. Completed & submitted HMRC PAYE Returns March/April.
4. Preparation of Year end 31/03/2025 Accounts & AGAR - Arranged Internal Audit which has been approved - Final completion of AGAR forms in preparation of Annual PC Meeting & Circulated to Members.
0225/24 Planning.
a). Application S/087/00859/24. - 05/06/2024 Re application following withdrawal of: S/087/01902/23 LAND ADJACENT AND NORTH OF WOODLEA KENNELS MOOR LANE, HORSINGTON. Planning Permission - To temporarily site 1no. static caravan on existing farmland (works commenced) Received Member's responses to continue to support - submitted HPC consultation response 20/06/2024. Received notification of Planning Consent 28/04/2025.
END.