2026-27 Minutes

Horsington Parish Council - Draft Minutes of Ordinary Meeting.

Parish Clerk – Melvin Grosvenor 01507 578657.

Draft Minutes of Ordinary Meeting of Horsington Parish Council on Wednesday 13 May 2026 commencing 7.30pm at the renamed 'Charles Hill Community Hall' - Horsington.

Those present: Chairman M Beard, Vice Chairman A Garratt, Cllr N Elliot, Cllr J Foster, Cllr R Hill, Cllr N Oliver LCC & Cllr W Gray - ELDC.

Clerk: Mr M Grosvenor. Plus 1Resident in attendance.

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0526/12 Apologies for absence.

Received no apologies.

0526/13 Public Participation.

Resident in attendance raised concerns regarding overgrown hedges/shrubs restricting width of roadside footpaths in the village. Clerk to draft letter to post in residents letter boxes.

0526/14 Declaration of Interest.

No declarations noted.

0526/15 Minutes of Previous Meeting.

Minutes of Ordinary Meeting held on 11 February  2026 approved and signed as a true record.

0526/16 Clerk's Report. See Appendix A.

0626/17 Reports from Elected Representatives.

a) To receive a report from Cllr W Gray.

b) To receive a report from Cllr Natalie Oliver LCC ref below.

0526/18 Update: 0226/100 Highway/Footpath Repairs Pot holes & maintenance - Updates & Actions:

1. Footpath Moor Lane - Installation of footpath to assist disabled resident. Moor Lane - Horsington Rd. Meeting - proposed White line resolution. Members raised safety concerns as this would restrict the width of Moor Lane to vehicle passing both ways. Cllr N Oliver agreed with the concerns raised and will make representation to LCC Highways to initiate these works. 16/07/25 Response received from Cllr Oliver & Members.Clerk submitted the following comment:

Members have consistently been requesting the Installation of footpath to assist disabled resident using their wheelchair, also there are resident children who have to either walk on the side of the road or on the grass verge to board their school buses, along with other walkers to and from the roadside footpaths on Main Street. 13 May 2026. Cllr A Garratt suggested contact be made with the resident most affected to enquire whether they require assistance.

2. Update: 0525/20 Clerk liaised with Chairman to submit a report 14/11/2023 to LCC Highways re: the poor surface condition along the length of  Main Street Horsington - including pot holes and broken tarmac. Site visit 20 December 2023 attended by Chairman, Cllr R Hill and Clerk with Richard Fenwick. Works for resurfacing Main St ongoing. Response received 16/07/25. "Main Street, Horsington has been accepted into a programme for resurfacing in the financial year 2028/2029.  We will continue to maintain the area via FixMyStreet reports and routine inspections until that time". Monitoring and reporting of deterioration of Main St road suface to continue. Cllr N Elliot reported deteriorating condition of Main St road surface and witnessing a Motorcyclist loosing grip on the bend just before the Elder Tree approaching from Horncastle Road end of Horsington. The Motorbike suffered damage as did the rider. The whole length of Main Street is steadily deteriorating with ruts and pot holes. Update: 30 April 2026 - Site visit attended by Officer from Highways Team & Clerk - email report forwarded by Clerk requesting urgent on  site meeting with current Senior Management team Cllr Oliver to pursue. Noted areas requiring urgent attention marked out.

0526/19: 0226/101Traffic Calming measures proposed for the 3 approaches to Horsington.   Update: Cllr Oliver - Update some measures have been made by LCC Highways - new 30mph road markings at each location adjacent to the new white gateways. Meeting considered further measures - monitoring of speed limits. Cllr Oliver to provided information Clerk received details of LRSP Speed watch scheme which involves local residents. Members further considered this matter and Resolved: for Clerk to liaise with LCC to relocate the existing Please Drive Carefully signage as an additional traffic calming measure. Cllr Oliver to request replacement signs to be relocated at an increased distance form White gateways.

0526/20 Update 0226/102 HPC's Communications & Website - See Clerk report.

a) GDPR - Horsington PC contact email addresses. Update: Domain name registered  new provider facilitating email package & change over to horsingtonparishcouncil.gov.uk.

0526/21 Financial Matters & Financial Statement 13/05/2026.

Financial Statement 13/05/2026 cont/..

a) Payment of Invoice/payments approved.

b)  Update: Following approval of renovation costs of works received 25/11/2025 of £700.00. Remittance of £500.00 has been received - from Cllr W Gray's allocation of ELDC grant funding 2025/26. Clerk to again chase contractor for update.

c) Revised Bank Mandate - Approved by Bank.

d) Clerk liaising with Bank re change to online banking.

e) See further updates - Clerk report Appendix A.

0526/22 Planning.

00061/26/FUL Charles Hill Ltd - Moor Lane Horsington Planning Permission - Change of use and alterations to existing commercial building to form a dwelling-house and demolition of part of existing building. Clerk circulated details via email - Submitted consultation response 16th March 2026. 'Members have no objections and broadly support the proposed development'. Approved 15/04/26.

00314/26/FUL Poollham Poultry Ltd - Harriets Farm, Poolham Lane, Poolham. Planning Permission - Erection of 8no. poultry units, agricultural workers dwelling, construction of a vehicular access road, excavation of land to provide an attenuation basin and associated infrastructure. Clerk circulated details via email - Submitted consultation response 7th April 2026. 'Members have no objections to the proposed development'. Awaiting decision.

0526/23 Update: 0226/106 Horsington Annual Parish Meeting 11 March 2026 &HPC News Letter. Update: Re: Horsington Community Vision/ Plan - Cllr Garratt presentation & Residents responses - Next steps for consideration - discussion re residents who registered their interest in contributing towards the 1st stages - Chairman to contact and arrange follow up meeting to potentially form steering group.

0526/24 Update: 0226/105 Cllr N Elliot raised the potential for safe space for children at the community orchard. Potential feedback. Update: Cllr W Gray advised the orchard was planted by Platform Housing. Cllr Elliot updated meeting has been in contact and confirmed is in discussion for the installation of seating, raised beds subject to consultation possibly during Feb 2026 & confirmed approaches to YMCA - Further updates Cllr W Gray & Cllr Elliot confirmed is ongoing.:

0526/25 Update: 0226/107 Emergency Response Plan - Cllr A Garratt has agreed to take over the lead of the ERP following the resignation of Rod Howard. Update: Cllr Garratt. Matter in hand.

0526/26 Correspondence. Information from Bank regarding closure.

0526/27 Minor Items. Issues reported with ongoing works on Moor Lane.

0526/28  Date of Next Meeting/s - Venue Charles Hill Community Hall.

Ordinary Meeting, 15 July 2026, 14 October 2026, 02 December 2026.  

Parish Council Meetings: All Parish Council Meetings commence at 7.30pm.

Meeting closed at 9.30pm.

0526/16  Clerk's Report.  Appendix A.

Ref: 0526/18 - 0225/91  -  Highway/Footpath Repairs Pot holes & maintenance - Updates & Actions:

1. Footpath Moor Lane - Installation of footpath to assist disabled resident. Moor Lane - Horsington Rd junction. Liaising with Cllr N Oliver ongoing.

Email received 30/10/25 Cllr Oliver Horsington - Sign Cleaning, Vegetation Removal and Road

Update from LCC Highways advising that the team have undertaken an amount of sign cleaning, vegetation removal and road markings through Horsington as a result of the preliminary inspection.

Highways Officer has advised that the results look good, but would like to hear feedback from the Parish council, before establishing the next steps, if required. - Report on deteriorating condition of Main Street especially on bends following site visit Thurs 30 April 2026.

Renovation of HPC Assets. Liaising with contractor poor weather held up progress now procceding

0526/19 Update: 0226/101 Traffic Calming measures.

Update: Clerk received Traffic Survey Report B1190 Horncastle Road  24 July 2023. Clerk has responded to unsatisfactory outcome of survey. Update: Cllr Bradwell advised will again press for a speed limit reduction to 40mph on each of the 3 approaches to Horsington. Cllr N Oliver response re traffic monitoring - no progress low priority. Clerk in process of liaising with Highways to relocate Please drive safely signs on the village approaches.

0526/20 Update 0226/102 HPC's Communications & Website.

a) Progress on implimentation of secure GOV.UK domain name & email contact address. Domain name registered horsingtonparishcouncil.gov.uk. New provider instructed re transfer of domain name and email address service for HPC and Cllrs to replace current gmail.com email address. Matter in hand.

HPC Website & Facebook page updates Ongoing liaison with LALC's webmaster. HPC facebook updates/information.

Communications. Circulation of LALC & ELDC messenger Updates. Preparation & circulation of Minutes of Ordinary Meeting 11/02/2026. Preparations for Annual Parish Meeting 11 March & Community Vision presentation & circulation Meeting Minutes 11 Feb 2026. Preparations for Annual PC & Ordinary meeting 13 May 2026. Circulated details of planning applications to Members & prepared and submitted consultation responses to ELDC Development Control.

1025/68 HPC Vacancies / Co-Option: Update:Cllr J Foster's training to be confirmed for 14 April 2026.

Finance:

1. Preparation & Completion of Year End 31 March 2026 Financial Statements (AGAR) Bank reconcillitation - liaison with Internal Auditor - Accounts signed off  in preparation for Annual Parish Council Meeting 13 May 2026 - Issued Agenda & Notice of Public Rights.

Checked payments due & issued cheques & bank statements reconciliation in preparation for 13/05/2026 Ordinary meeting. Monitoring & reconcilation of bank statements Feb/March/April 2026. Precept 2026/27 received from ELDC.

2.  Completed & submitted HMRC PAYE Returns to Yr end 05/04/2026. Issued P60. Initiated new Tax Yr 6 April 2026/27.

3. Liaison with new horsington.gov.uk provider.

4. Discussed transfer to Online Banking with Lloyds Bank Horncastle.D.