2020-21 Parish Council Meeting Agendas

Horsington Parish Council Agenda.
Parish Clerk – Melvin Grosvenor  01507 578657.

Dear Councillor

You are hereby summoned to attend the Meeting of Baumber Parish Council on Wednesday 08 December 2021 commencing 7.00pm at Horsington Village Hall.

In accordance with the provisions of the Public Bodies (Admission to Meetings) Act 1960 as amended by Section 100A of the Local Government Act 1972, Schedule 12A the Public and press may attend the meeting.

The recording at Council Meetings is permitted with the full knowledge of the Chairman of the meeting and must be conducted openly.

The agenda is set out below.

Melvin Grosvenor
Clerk to the Council
Date of issue: 29 November 2021.
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1221/57 Apologies for absence.

To receive any apologies for absence.

1221/58 Public Participation.

To resolve if necessary, to temporarily suspend the meeting for a period of no more than 15 minutes to allow for a period of public participation. Members of the public may raise subjects, which they wish to bring to the attention of the Parish Council. Items relating to matters on the agenda will be taken first and any decisions will be made when the meeting is declared opened.

1221/59 Declaration of Interest.

Declaration of Disclosable Pecuniary Interests under the Relevant Authorities (Disclosable Pecuniary Interests) Regulations 2012 made under the s.30 (3) of the Localism Act 2011  To record declarations of interest by any member of the council  in respect of the agenda items listed below. Members declaring interests should identify the agenda item and type of interest  being declared.

a.  To note dispensations given to any member in respect of the agenda items listed below.

1221/60. Minutes of Previous Meeting.

Minutes of the Parish Council meeting held on 15 September 2021 to be approved for signature.

1221/61. Clerk’s Report - Appendix A.

a. To receive an update on items from the previous meeting.  

1221/62. Reports from Elected Representatives.

a. To receive a report from LCC Cllr. P Bradwell. - (ref  Highway matters below)

b. To receive a report from ELDC Cllr. W Gray.

1221/63. Highway/Footpath Repairs Pot holes & maintenance - Update & Actions:

1. Flooded/Blocked Drain - Bus stop Lay-by Main Street - ongoing monitoring. 

2. Bucknall to Horsington Road,  footpath over grown and grass/weeds penetrating through and breaking up the tarmac surface. Update: Clerk liaising with Cllr Bradwell to   arrange works to be completed.

3. Pot holes on Horncastle Rd & condition of road by Honey Holt Wood reported by

Clerk https://fixmystreet.lincolnshire.gov.uk/report/2633533. Works reported as completed.

4. New Matter: Foot Path Moor Lane - Installation of a footpath to assist disabled resident - Moor Lane to Horsington Road junction. Clerk liaising with Cllr Hill & Cllr Bradwell.

5. New Matter: Duckpool Bridge Duckpool Lane Stixwould - Notification & Liaison with LCC Highways re water proofing repairs scheduled February 2022.

1221/64. Reports of Fly-tipping to ELDC - Updates.

Clerk Report: Fly-tipping - burnt out caravan - chased ELDC 05/10/21 & 06/11/2021 Cllr W Gray chased. Further follow up chase 19/11/21 - ELDC Cleansing Team.

1221/65 - Ref 0921/50 Traffic Calming measures & signage. Update: & Clerk report re "village entry gates". Liaising with Cllr Hill re alternative local suppliers etc., Clerk ordered 6 LRSP Check your speed 30mph signs & liaising with Community Speed
Watch (CWS) & Cllr Bradwell for information & possible support in addition to costing of interactive speed signs & arranging traffic survey + LCC proposal 20mph village speed limit. 

Consideration of residents traffic calming consultation/questionnaire. 

1221/66. Update 0921/45  Emergency plan proposals. Cllr Howard Potential LALC Emergency Planning Training - 2nd February 10am 1pm County Emergency Centre, Lincoln. 

1221/67 Ref 0921/46  HPC's Communications & Web Site: Clerk report.

1221/68 Ref  0921/47 Notice Board - Update: Clerk report:  

1221/69 Planning.

1. No New matters to report.

2. Ref S/087/01307/21 LAND OFF MOOR LANE Retrospective Planning Permission - refused.

Update: Clerk's Report.

3. Ref: 1220/45 Planning - EC/087/00332/20 Enforcement Notice - LAND OFF, MOOR

LANE HORSINGTON  - Update: Liaison with ELDC Enforcement etc,.

1221/70 HPC Councillor Vacancy. Web site updated - revised notice to be published - feedback from Members.

1221/71 Climate Change Strategy - consultation East Lindsey, Boston and South Holland.

1221/72 Financial Matters & Financial Statement 08/12/2021 - Precept 2022/23.

1221/73 Queen's Jubilee Event participation 2022 - May Bank Holiday Weekend will be moved to Thursday 2 June and an additional Bank Holiday on Friday 3 June.
https://www.gov.uk/government/news/extra-bank-holiday-to-mark-the-queens-platinum-jubilee-in-2022
QUEEN'S PLATINUM JUBILEE BEACONS 2ND JUNE 2022.

1221/74 Horsington Annual Community Meeting. Wednesday 16 March 2022 at 6.45pm.

1221/75 Correspondence. None of note.

1221/76 Minor Items - To take any points from members.

1221/77 Date of Next Meeting/s Parish Council Meetings & Annual Parish Meeting. 

Venue. - Horsington Village Hall.

a) Horsington Parish Council Meeting Schedule 2022. 

Ordinary Parish Council Meetings: 16/02/2022  - 13/04/2022.

b) Horsington Annual Community Meeting.  Wednesday 16 March 2022 at 6.45pm.

(Note: Venue of Meetings is subject to any subsequent COVID 19 lock down restrictions)

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1221/61 Clerk’s Report - Appendix A.
Ref: 1220/45 Planning - EC/087/00332/20 Enforcement Notice - LAND OFF, MOOR LANE, 
HORSINGTON  - Update: Liaison with ELDC Enforcement etc,.

Ref S/087/01307/21 Retrospective Planning Permission. Applicant submitted Further Planning Statement (FPS) Posted on ELDC Planning Portal 01/09/2021 & Dated 3/08/2021.

Members considered statements of concern in respect of HPC's statutory consultation response to ELDC 22/07/21. Due to nature of applicants unfounded statements as Resolved at meeting on 15/09/21 - Clerk submitted a supplementary response to ELDC for clarification and publication.

Additional action: Previous HPC Chairman advised of further inaccurate statements within FPS - Clerk submitted approved second supplementary clarification response to ELDC.

Ref: 1020/26 New Horsington Parish Council Website. LALC Web site Management Service agreement confirmed  - Clerk liaising with LALC Web Master - Site is being maintained & format of Agenda's & Minutes revised to facilitate uploading onto website.

Ref 0921/50 Traffic Calming measures & signage. Update: re proposal for additional signage i.e., "village entry gates". Liaising with Cllr Hill & Alternative local suppliers.

Clerk ordered 6 LRSP Check your speed 30mph signs & liaising with Community Speed Watch (CWS) & Cllr Bradwell for information & possible support in addition to costing of interactive speed signs.

Members Communications re traffic survey & LCC proposal for 20mph village speed limit.

Ref 0221/73  HPC facebook page - Clerk posting information see below:

24/11/2021 Circulated & posted Lincolnshire NHS Services Consultation details.

24/11/2021 Circulated & posted East Lindsey, Boston and South Holland Council's Climate Change Strategy consultation details.

22/11/2021. Announcement: Passing of Charles Hill - respected former Chairman of the Parish Council.

16/11/2021. Posted Police and Crime Commissioner consultation -  Lincolnshire residents re future of policing & proposed 2022/23 precept funding.

10/11/2021. Circulated & Posted information LCC Local Transport Plan - Consultation period

20/10/2021 to 01/12/2021. Clerk Completed survey - (as a resident).

13/10/2021TSG Publicity Team - Lincs Bus Update.

0921/42  Reports of Fly-tipping to ELDC - Updates.

Fly-tipping - burnt out caravan - Clerk chased ELDC 05/10/21 & 06/11/2021 Cllr W Gray chased. Further follow up chase 19/11/21 - ELDC Cleansing Team.

0921/47 Notice Board - Update Minute ref 0521/31: Clerk liaised with Highways & submitted formal application for consent 21/09/21 - Chased 18/11/21.

Duckpool Bridge: Notification & Liaison with LCC Highways re water proofing repairs scheduled February 2022.

Finance: 

1. Issued Cheques & settled invoices/monitoring bank statements.

2. Submitted HMRC - PAYE returns.

3. Agreed LCC 2022/23 Transition Relief Grass Cutting Agreement.

4. Preparation of Financial Statement - Precept 2022/23.

5. Liaising with R & H Plant - re 2022/23 Grass Cutting Tender.

6. Review of Parish Council's Annual Insurance renewal due 1st June 2022

7. Checked ICO Renewal 2021/22 completed.
   
Communications.

Liaising with Village Hall Committee re Meetings & following Gov COVID 19 Updates.
Liaising with Chairman & Cllr W Gray - re neighbourhood matter of concern.
Circulation of LALC & ELDC Messenger Updates. 
Preparation for Ordinary Meeting 08 December 2021.
General Admin - ongoing.

End of Clerk Report.