September 2020 Minutes
Minutes of Horsington Parish Council Zoom meeting held on Wednesday 2nd September 2020
Attendance - Cllrs C Bates (Chairman) R Hill R Howard A Reavill
LCC Cllr P Bradwell ELDC Cllr W Gray Clerk BK Brooks 4 Residents
0920/01 Chairman Cllr Bates elected - Declaration of Acceptance of Office to be signed later.
0920/02 Vice Chairman Cllr Reavill elected.
0920/03 Resignation - Noted from Claire Bradford.
0920/04 Public Participation Resolved to temporarily suspend the meeting.
Residents thanked Cllr Gray for arranging this meeting - Commented on the effects of Covid 19 to hold PCM`s and the support to residents - PC Finance - Chicken Farm planning application - thanked Cllr Hill creating such a beautiful installation around the new benches.
0920/05 Declaration of Interest
a. Cllr Hill declared Pecuniary Interest in Agenda - 0920/09 -2 & 0920/21 - 2 R&H payment
b. No dispensations requested.
0920/06 Minutes of Extra-Ordinary Parish Council Meeting held on 14th February 2020 were approved for signing as a true and correct record.
0920/07 Clerk’s Report - The following were noted:
Submitted to LCC Parish Highway Grass Cutting Agreement 2020.
Submitted 2020/21 Precept request to ELDC.
Clarified Bardney Parish Invoices.
Finalised and circulated the Clerk Vacancy documents.
Corresponded with ELDC and Councillors Elect.
Meeting with former Clerk Lyn Needham.
Attended LCC Website upgrade Training session 11th March
Finalised 2019/20 AGAR Documents. – circ 10/06
Re - Submitted Invoice to LCC for 2019/20 & 2020/21 Parish Highway Grass Cutting
General admin duties.
0920/08 Reports from Elected Representatives
LCC Cllr. P Bradwell reported – New contractor for Highway Maintenance - Community gangs for minor works.
ELDC Cllr. W Gray reported - Strategic Alliance between ELDC and Boston BC - ELDC Public Sector Hub -Working with Platform Housing Group to increase the number of properties available for disabled people - The Towns Fund bid for up to £25M for Mablethorpe and Skegness - Planning permission approved for a new crematorium at Roughton Moor - Community Orchards project - How to sign up for East Lindsey messenger.
0920/09 Planning - All as previously circulated: - Noted
1 - S/087/00398/20
2 - S/087/00984/20 - Approved
3 - 087/00332/20/S - Enforcement Notification - Resolved to confirm support.
0920/10 Correspondence for Discussion/Decision
LALC - Training (as per info via Newsletter) - Noted
0920/11 Correspondence for Information
LALC E -News - as previously circulated - Noted
0920/12 Finance
2019/20 Accounts
1 - The following payments were endorsed:
a) ELDC Bi-Election costs @ £ 48.50 (359)
b) LALC Good Councillor Guides @ £ 27.93 (360)
c) Receipts & Payment Schedule - Noted
d) 2019/20 - Internal Audit - Noted
2 - The following documents were approved for signing:
a. Annual Return Sect 1
b. Annual Return Sect 2
c. Certificate of Exemption AGAR
2020/21 Accounts
1 - Bank Mandate - Cllrs Bates, Howard, Reavill endorsed as signatories.
2 - The following payments were endorsed:
A Lawson Clerk fees Dec 2019 @ £ 64.64 (361)
LALC Training Scheme 2020/21 @ £ 90.00 (362)
R&H Plant Ltd Installing Benches @ £ 2520.00 (363)
LALC 2020/21 Annual membership @ £ 79.82 (364)
Zurich Municipal Annual Insurance @ £ 224.67 (365)
LALC Online Training @ £ 108.00 (366)
BK Brooks Temp Clerk/RFO Jan- Mar @ £ 1263.00 (367)
3 - The following Bank statements were noted:
No. 34 - 10/08/20 - 07083082 - £ 1,501.83
No. 85 - 16/07/20 – 00063388 - £ 2,621.84-
0920/13 Minor Items - None raised
0920/14 The date and time of the next meeting was confirmed for Tuesday 13th October 2020 @ 7.00 pm - Format and venue to be confirmed.
Future PCM`s - 9th December 10th February 14th April
0920/15 Agenda Items for the next meeting to be received by 2nd October 2020
0920/16 Resolved to exclude the public and press in accordance with the Public Bodies (Admission to Meetings) Act 1960 s1(2) due to the confidential nature of the items to be discussed.
a. Recruitment of Clerk / RFO arrangements - Various options are to be considered.
b. Temporary Clerk terms and conditions - Resolved to accept the offer from Cllr Bradwell to take on the role of Temporary Clerk/RFO - free of charge.
Resolved a vote of thanks to Brian Brooks for carrying out this role since January 2020.
The meeting closed @ 9.15 pm