2022-23 Parish Council Meeting Agendas

Horsington Parish Council Agenda.

Parish Clerk – Melvin Grosvenor 01507 578657.

Dear Councillor 

You are hereby summoned to attend the Ordinary Parish Council Meeting of Horsington Parish Council on Wednesday 11 May 2022 - following on from the Annual Parish Council meeting held at Horsington Village Hall.

In accordance with the provision of the Public Bodies (Admission to Meetings) Act 1960 as amended by Section 100A of the Local Government Act 1972, Schedule 12A the Public and press may attend the meeting.

The recording at Council Meetings is permitted with the full knowledge of the Chairman of the Meeting and must be conducted openly.

The agenda is set out below.

Melvin Grosvenor 
Clerk to the Council 
Date of issue 03 May 2022.
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0522/13 Apologies for absence.

To receive apologies/reasons for absence.

0522/14 Public Participation.

To resolve if necessary, to temporarily suspend the meeting for a period of no longer than 15 minutes to allow for public participation. Members of the public may raise subjects they wish to bring to the attention of the Parish Council. Items relating to matters on the agenda will be taken first and any decisions will be made when the meeting is declared open. 

0522/15 Declaration of Interest.

Declaration of Disclosable Pecuniary Interests under the Relevant Authorities (Disclosable Pecuniary Interests) Regulations 2012 made under the s.30 (3) of the Localism Act 2011

To record declarations of interest by any member of the council  in respect of the agenda items listed below. Members declaring interests should identify the agenda item and type of interest being declared.

a.  To note dispensations given to any member in respect of the agenda items listed below.

0522/16 Minutes of Previous Meeting.

Minutes of the Parish Council meeting held on 20 April 2022 to be approved and signed as a true record.

0522/17 Clerk's Report See Appendix A.

0522/18 Reports from Elected Representatives.

a) To receive a report from Cllr P Bradwell - ref highway matters below  plus update on Highway matters - 1, 2 & 4 see clerk report & below. 

b) To receive a report from Cllr W Gray. 

0522/19 Update: 0422/104. Highway/Footpath Repairs Pot holes & maintenance - Updates & Actions:

1. Flooding/Blocked drain/s - Bus stop Lay-by Main Street & Nr junction of Moor Lane - flooding ongoing. Clerk emailed Highways & Cllr PB to urgently expedite works 17/03/22. Cllr PB Update: 19-04-22, 'Highways are planning some drainage works as pipes damaged under the road, but no scheduled date available. The teams are overwhelmed with a backlog of works. PB will chase for further update'.

2. Bucknell to Horsington Rd, footpath overgrown and grass/weeds penetrating through breaking up tarmac surface - Update 19/04/22. Cllr PB "Again with the footpath I've asked for these to be cleared back but waiting for a date - I'll chase".

3. Potholes  nr Elder Tree Public House. FixMyStreet update - works scheduled. 

4. Footpath Moor Lane - Installation of footpath to assist disabled resident. Moor Lane - Horsington Rd junction. Clerk continues to liaise with Cllr PB & Highways. 

0522/20  Ref: 0422/105Traffic Calming measures & signage.

a) " Village entry gates" Update: Resident survey - analysis completed. Cllr A Reavill updated meeting; Mr D Annekin, has kindly confirmed he will construct the gateways FOC & for HPC to arrange installation. Clerk advised there is funding available (to the proposed sum of £150) from Cllr W Gray's grant. Members Resolved: to proceed subject, to formal consent from Highways. Clerk to submit application once the gates sizes and site locations confirmed.

b) Traffic Survey (levels & speeds). Clerk awaiting outcome  of formal request to LRSP & Highways review of the 60 mph limit on all the approaches to Horsington & Enforcement request to Lincs Neighbourhood Police - re noisy speeding motorcyclists'.

0522/21 - Update 0422/106 - Emergency Response Plan (ERP) proposals. Cllr Howard report. Initial ERP meeting convened 03/04/22 & minutes circulated. Consideration of possible need to purchase equipment and the storage thereof. Ongoing support. Next meeting scheduled September 2022.    

0522/22 HPC's Communications & Website - Chairman's update news letter April 2022 published  & distributed - LALC website maintenance service 2022/23 renewed. See Clerk report.

a) GDPR - Horsington PC contact email addresses. Consideration  of details circulated. 

0522/23 - 0522/03 HPC Councillor Vacancy - Co-Option of new Member.

0522/24 Financial Matters & Financial Statement 11/05/2022.

a) Clerk Remuneration - 1st Stage payment 2022/23 - to approve.

b) Consideration of Zurich Annual Insurance Renewal 1 June 2022 - 31May 2023 options:

5 year premium £220.21 - 3 year premium £224.96 - 1 year standard premium £229.75.

c) Internal Audit Fee - to approve.

d) Consideration of All Saints PCC funding request - grass cutting 2022.

0522/25 Ref 0422/110 Queen's Platinum Jubilee Event participation 2022. Village Celebration arranged on Friday 3 June for an afternoon tea  & evening entertainment - FOC to residents of Horsington. Details published.

0522/26 -  Consideration of establishing a memorial in recognition of Charles Hill (former Chairman of HPC) for his outstanding contribution and service to the local community.

0522/27 Planning.

a) Ref: S/089/0038/22 MANOR FARM MAIN STREET HORSINGTON.

Planning Permission - Extension to existing dwelling to provide additional floor area.

Decision - Approved. 

b) Ref S/087/01307/21. LAND OF MOOR LANE Retrospective Planning Permission - Erected wooden structure for permanent residency. Refused 09/09/21. No appeal lodged against refusal &  6 months now lapsed. Clerk has chased ELDC Development Control Enforcement. Update.  Response received (20/04/22) from ELDC Senior Planning/ Enforcement Officer - 'advising of site visit a few weeks ago to discuss ongoing matter & advised owner of rights to try and re-apply for permission, but  that any form of residential use is unlikely to be supported, without material details of a justified need. Owner is aware the residential use needs to cease (including the removal of the summer house). Enforcement is being initiated.' 

Clerk response on behalf of HPC 20/04/22 - Expressing surprise at the comment; "Whilst the owner quite within their rights to try and re-apply for permission";  given that the owner has already applied for retrospective residential use & permission was refused and no appeal has been lodged within the 6 month statutory time scale. Clerk referred to ELDC's planning policy grounds for refusal, as set out in the MOOR LANE decision letter dated 09/09/21, which are directly comparable with policy grounds for refusal at SIDE FARM, whereby ELDC refused a new development on 19/08/2021. A subsequent Planning Inspectorate Appeal decision on 08/04/22 upheld ELDC's substantive grounds for refusal. Clerk further commented; "with all due respect, Horsington Parish Council's carefully considered response remains, that any further procrastination in resolving this long running saga continues to be unacceptable".

Ref: 1220/45 Development Control - EC/087/00332/20 Enforcement Notice - LAND OFF MOOR LANE HORSINGTON. Update:  Remains ongoing. 

c) Ref: S/087/02645/21 ROSE COTTAGE FARM HORNCASTLE ROAD HORSINGTON. 

Planning permission Change of use of land for the siting of 10 no. touring caravan pitches, a camping field, 8 no. glamping pods, 22 no. glamping cabins and 4 no. underground hideaways and 1 no holiday lodge etc; Update: Application Withdrawn 17/03/2022. No further updates.

0522/28 Correspondence. 

0522/29 Minor Items. 

0522/30 Date of Next Meeting/s Venue Horsington Village Hall.

Horsington Parish Council Meeting Schedule 2022.

Ordinary Meetings: 13 July, 14 September & 7 December 2022.

Note: All meetings commence at 7.00pm.

0522/17 Clerk's Report: Appendix A.

Ref: 0244/104. Highway/Footpath Repairs Pot holes & maintenance - Updates & Actions:

1. Flooding/Blocked drain/s - Bus stop Lay-by Main Street - flooding ongoing. Clerk emailed Highways to urgently expedite works -  17/03/22 & copied to Cllr PB & included flooding near Moor Lane. Update Response 19-04-22, highways are planning some drainage works as pipes damaged under the road, but no scheduled date available. The teams are overwhelmed with a backlog of works. Will chase for further update.

2. Bucknell to Horsington Rd, footpath overgrown and grass/weeds penetrating through breaking up tarmac surface - Clerk continues to chase. See minuted update below.

3. Potholes  nr Elder Tree Public House. FixMyStreet update - works scheduled. 

4. Footpath Moor Lane - Installation of footpath to assist disabled resident. Moor Lane - Horsington Rd junction. Clerk continues to liaise with Cllr PB & Highways. 

0522/20 Update 0422/105. Traffic Calming measures & signage.

a) " Village entry gates" Update: Require specifications of gateways and site locations. Resident survey questionnaire analysis completed.

b) Traffic Survey (levels & speeds). Awaiting further information from LRSP & Highways review of the 60 mph limit on all the approaches to Horsington & a Enforcement & outcome of request to Lincs Neighbourhood Police - re noisy speeding motorcyclists'. 

0522/22 Update 0422/107 Update  HPC's Communications & Website. LALC renewal of website maintenance service 2022/23. Updates on Notice Board & website. a) Review of HPC's official contact email address - GDPR. 

HPC Facebook page. - Information below.

03-05-22 Notice re HM the Queen Platinum Jubilee Celebration Friday 3 June 2022.  

0522/03 HPC Cllr Vacancy. Proposed Co-Option at Annual Parish Council meeting scheduled 11 May 2022.

Finance:

1. LALC Annual Training Scheme 2022/23. Invoice settled.

2. LALC Renewal website maintenance service 2022/23. Invoice settled.

3. Precept Error refund completed . 

4. Issued Cheques & settled invoices/monitoring bank statements.

5. Submitted HMRC - PAYE returns Final submissions Year end 05/04/2022.

6. Preparation and completion of AGAR Audit & Internal 2021/23. Updated Asset register.

7. Preparation Financial Statement - Meeting 11/05/22.

8. Received Zurich Annual Insurance renewal. 

9. Submission VAT refund claim.

Communications.

Circulation of LALC & ELDC messenger Updates.

Preparation for Horsington AGM & Ordinary Parish Council Meeting 11 May 2022.

General Admin - ongoing.

Planning.

a) S/089/00389/22. MANOR FARM MAIN STREET HORSIGNTON.

Planning Permission  - Extension to existing dwelling to provide additional floor area. 24/04/22 Decision letter - approval of permission.

b) Ref: S/087/01307/21 LAND OFF MOOR LANE Retrospective Planning Permission. Existing Wooden Building Refused 09/09/21. No appeal lodged against refusal as 6 months has lapsed. Clerk chasing ELDC Development Control Enforcement. Meeting Update. 

Ref: 1220/45 Development Control - EC/087/00332/20 Enforcement Notice - LAND OFF MOOR LANE HORSINGTON. Update: see agenda Item. 

c) Ref: S/087/02645/21 ROSE COTTAGE FARM HORNCASTLE ROAD HORSINGTON. 

Planning permission Change of use of land for the siting of 10 no. touring caravan pitches, a camping field, 8 no. glamping pods, 22 no. glamping cabins and 4 no. underground hideaways and 1 no holiday lodge etc; see full details in Minutes of meeting 16 February 2022 & Agenda of meeting 20 April 2022 & HPC's Resolution. Clerk submitted HPC Resolution consultation response accordingly on 18/02/22. Update: Application Withdrawn 17/03/2022.

End.