2022-23 Parish Council Meeting Agendas

Horsington Parish Council - Agenda.

Parish Clerk – Melvin Grosvenor 01507 578657.

Dear Councillor 

You are hereby summoned to attend the Ordinary Parish Council Meeting of Horsington Parish Council on Wednesday 13 July 2022 commencing 7.00pm at Horsington Village Hall.

In accordance with the provision of the Public Bodies (Admission to Meetings) Act 1960 as amended by Section 100A of the Local Government Act 1972, Schedule 12A the Public and press may attend the meeting.

The recording at Council Meetings is permitted with the full knowledge of the Chairman of the Meeting and must be conducted openly.

The agenda is set out below.

Melvin Grosvenor 
Clerk to the Council 
Date of issue 05 July 2022.

0722/31 Apologies for absence.

To receive apologies/reasons for absence.

0722/32 Public Participation.

To resolve if necessary, to temporarily suspend the meeting for a period of no longer than 15 minutes to allow for public participation. Members of the public may raise subjects they wish to bring to the attention of the Parish Council. Items relating to matters on the agenda will be taken first and any decisions will be made when the meeting is declared open. 

0722/33 Declaration of Interest.

Declaration of Disclosable Pecuniary Interests under the Relevant Authorities (Disclosable Pecuniary Interests) Regulations 2012 made under the s.30 (3) of the Localism Act 2011

To record declarations of interest by any member of the council  in respect of the agenda items listed below. Members declaring interests should identify the agenda item and type of interest being declared.

a.  To note dispensations given to any member in respect of the agenda items listed below.

0722/34 Minutes of Previous Meeting.

Minutes of the Annual Parish Council meeting & Ordinary meeting held on 11 May 2022 to be approved and signed as a true record.

0722/35 Clerk's Report Appendix A.

a. To receive an update on items from the previous meeting

0722/36 Reports from Elected Representatives.

a) To receive a report from Cllr P Bradwell - ref highway matters below  plus update on Highway matters - 1, 2 & 4 see clerk report & below. 

b) To receive a report from Cllr W Gray.

0722/37 Update: 0422/104. Highway/Footpath Repairs Pot holes & maintenance - Updates & Actions:

1. Flooding/Blocked drain/s - Bus stop Lay-by Main Street & Nr junction of Moor Lane - flooding still cause for concern

2. Bucknell to Horsington Rd, footpath overgrown and grass/weeds penetrating through breaking up tarmac surface - ongoing.

3. Footpath Moor Lane - Installation of footpath to assist disabled resident. Moor Lane - Horsington Rd junction - ongoing.

0722/38 Ref: 0522/20 Traffic Calming measures & signage.

a) Construction of (FOC) and installation of: Village entry gates:

Clerk to submit application to Highways once gates sizes and site locations confirmed.

b) Traffic Survey (levels & speeds). Clerk awaiting outcome  of formal request to LRSP & Highways review of the 60 mph limit on all the approaches to Horsington & Enforcement request to Lincs Neighbourhood Police - re noisy speeding motorcyclists'.

0722/39 - Update 0522/21 - Emergency Response Plan (ERP). Cllr Howard - further update: LCC Resilience Forum (LCC/RF). Cllr Howard circulated plan document and equipment list.
 
0722/40 HPC's Communications & Website - See Clerk report. Road closure B1190 & temporary bus service during closure.

a) GDPR - Horsington PC contact email addresses. Progress on application for secure GOV.UK domain name & email contact address. See clerk report.
  
0722/41 Ref: 0522/23  Note: Councillor P Reeve to attend LALC New Cllr training - 19 July 2022 - evening session. See Clerk report.

0722/42 Financial Matters & Financial Statement 13/07/2022.

a) To approve HPC Contribution towards HM The Queen's Platinum Jubilee Celebrations. 

0722/43 Ref: 0522/25 Queen's Platinum Jubilee Event . Update: Village Celebration on Friday 3 June 2022 - afternoon tea  & evening entertainment by Musical Comedian 'Nigel Boy Syer', funded by ELDC Queen’s Jubilee Parish Council Grant. - Feed back (See Clerk report).

0722/44 Ref 0522/26 - Update: Memorial in recognition of Charles Hill (former Chairman of HPC) for his outstanding contribution and service to the local community.

0722/45 Ref: 0522/29 Cllr Reavill raised the consideration of convening HPC Meetings quarterly. Update - Standing Orders convening of Parish Council meetings - extract:

4. Ordinary Council Meetings. 

d: In addition to the Annual meeting of the council, at least three other ordinary meetings shall be held each year on such dates and times the council directs. (Total 4 meetings).

Consideration of current schedule of meetings convened - Annual Council Meeting May, Ordinary meetings - July, September December February & April. (Total 6 meetings).

Note: Annual Parish meeting convened between March - May is additional to Parish Council meetings.

0722/46 Planning.

a) Ref S/087/01307/21. LAND OF MOOR LANE Retrospective Planning Permission - Erected wooden structure for permanent residency. Refused 09/09/21. No appeal lodged against refusal &  6 months now lapsed. Consider recent exchange of information.

Ref: 1220/45 Development Control - EC/087/00332/20 Enforcement Notice - LAND OFF MOOR LANE HORSINGTON. Update: Remains ongoing. 

b) Ref: S/087/02645/21 ROSE COTTAGE FARM HORNCASTLE ROAD HORSINGTON. 

Planning permission Change of use of land for the siting of 10 no. touring caravan pitches, a camping field, 8 no. glamping pods, 22 no. glamping cabins and 4 no. underground hideaways and 1 no holiday lodge etc; Update: Application Withdrawn 17/03/2022. No further updates.

0722/47 Correspondence.
 
0722/48 Minor Items. 

0722/49 Date of Next Meeting/s Venue Horsington Village Hall.

Horsington Parish Council Meeting Schedule 2022.

Ordinary Meetings: 14 September & 7 December 2022.

Note: All meetings commence at 7.00pm.

0722/35 Clerk's Report Appendix A.

Ref: 0244/104. Highway/Footpath Repairs Pot holes & maintenance - Updates & Actions:

1. Flooding/Blocked drain/s - Bus stop Lay-by Main Street - flooding ongoing. Clerk emailed Highways to urgently expedite works -  17/03/22 & copied to Cllr PB & included flooding near Moor Lane. Update Response 19-04-22, highways are planning some drainage works as pipes damaged under the road, but no scheduled date available. The teams are overwhelmed with a backlog of works. Will chase for further update.

2. Bucknell to Horsington Rd, footpath overgrown and grass/weeds penetrating through breaking up tarmac surface - Clerk continues to chase.

3. Footpath Moor Lane - Installation of footpath to assist disabled resident. Moor Lane - Horsington Rd junction. Clerk continues to liaise with Cllr PB & Highways. 

0722/38 Ref: 0522/20Traffic Calming measures & signage.

a) " Village entry gates" Update: Require specifications of gateways and site locations.

b) Traffic Survey (levels & speeds). Awaiting further information from LRSP & Highways review of the 60 mph limit on all the approaches to Horsington & a Enforcement & outcome of request to Lincs Neighbourhood Police - re noisy speeding motorcyclists'. 

0722/40 Ref: 0522/22  Update  HPC's Communications & Website. 

a) 13 May 2022 Conducted a review of website content, liaised with LALC Webmaster to refresh information, including chasing ELDC (again) to update Clerk contact details. 

b) AGAR 2021/22 Accounts - Audit Statements & Public Rights Notice published by due date (10/06/2022) on website & notice board. AGAR Certificate of Exemption submitted to external auditor 25 May 2022.

c) Commenced application process for HPC's official gov.uk domain name/contact email address - to comply with GDPR. Emailed to Chairman authorisation letter for signature.

d) Prepared & Published Notice of B1190 Road Closure affecting bus services -

28th June- 13th July 2022.From the 28th June to the 13th July the B1190 Horncastle Road between Bucknall and Horsington will be closed between the hours of 08:00am – 17:30pm Monday – Friday.

HPC Facebook page. 

B1190 Road closure & NEIGHBOURHOOD WATCH WEEK with John Bishop 

0722/41 Ref: 0522/03 HPC Cllr P Reeve to attend LALC New Cllr training - 19 July 2022 - evening session. Clerk received & submitted to ELDC DPI form.

0722/42 Ref: 0522/25 Ref Queen's Platinum Jubilee Event participation 2022. Clerk Liaised with Cllr W Gray & successfully submitted application to secure funds from ELDC's Queen’s Jubilee Parish Council Grant for the evening entertainment provided by Comedian 'Nigel Boy Syer'  during the successful community event celebrating the Queen's Platinum Jubilee. Cheque handed to entertainer at the event. Clerk forwarded photos of event to ELDC for publication.

Finance:

1. Issued Cheques & settled invoices/monitoring bank statements.

2. Submitted Certificate Exemption to External Auditor - see communications update.

3. ELDC Parish Grant Jubilee Celebrations application & funding received. 

4. Preparation Financial Statement - Meeting 13/07/22.

Communications.

Circulation of LALC & ELDC messenger Updates.

Preparation for Horsington meeting 13 July 2022.

General Admin - ongoing.

Planning.

a) Ref: S/087/01307/21 LAND OFF MOOR LANE Retrospective Planning Permission. Existing Wooden Building Refused 09/09/21. No appeal lodged against refusal as 6 months has lapsed. Internal communications review.

Ref: 1220/45 Development Control - EC/087/00332/20 Enforcement Notice - LAND OFF MOOR LANE HORSINGTON. Update: see agenda Item. 

b) Ref: S/087/02645/21 ROSE COTTAGE FARM HORNCASTLE ROAD HORSINGTON. 

Planning permission Change of use of land for the siting of 10 no. touring caravan pitches, a camping field, 8 no. glamping pods, 22 no. glamping cabins and 4 no. underground hideaways and 1 no holiday lodge etc; see full details in Minutes of meeting 16 February 2022 & Agenda of meeting 20 April 2022 & HPC's Resolution. Clerk submitted HPC Resolution consultation response accordingly on 18/02/22. Update: Application Withdrawn 
17/03/2022.

End.