2021-22 Parish Council Minutes of Meetings

Horsington Parish Council Minutes

Minutes of Horsington Parish Council meeting held on Wednesday 15 September 2021 in Horsington Village Hall.

Attendance - Cllrs C Bates (Chairman) R Hill, R Howard & A Reavill, Clerk M Grosvenor, plus 4 Residents.

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Before commencement of Meeting the Chairman called for a Minute of Silence to be observed in remembrance of the passing of local residents since the last meeting convened in the Village Hall in February 2020.

0921/35 Apologies for absence.

Cllr P Bradwell & Cllr W Gray.

0921/36 Public Participation.

Resident Mr A Garratt raised concern regarding speeding traffic through the village and proposed traffic calming measures, which included interactive flashing speed monitoring signs and whether the installation of white village entrance gateways would be beneficial. 

Members to consider points raised.

0921/37 Declaration of Interest.

Cllr R Hill re agenda item 0921/49 Finance 4. Payments Due 15/09/2021. R & H Plant Hire Village Grass cutting 2021 Invoice.

0921/38 Minutes of Previous Meeting/s.

a)   Minutes of the Annual Parish Council (ZOOM) meeting held on 05 May 2021 approved and duly signed.

b)   Minutes of the Ordinary Parish Council (ZOOM) meeting held on 05 May 2021 approved and duly signed.

0921/39  Clerk’s Report.

a.   To receive an update on items from the previous meeting:

Ref: 1220/45 Planning - EC/087/00332/20 Enforcement Notice - LAND OFF, MOOR LANE, HORSINGTON - Update: Liaison with ELDC Enforcement etc,.

Subsequent planning application circulation of consultation & Member's feedback - submitted HPC's consultation response - Ref S/087/01307/21 Retrospective Planning Permission. Follow on submission to be reviewed.

Ref: 0921/47 - S/089/01381/21. SIDE FARM, BUCKNALL ROAD, HORSINGTON.

Circulation of consultation & Member's feedback - submitted HPC's consultation response.

Ref: 1020/26 New Horsington Parish Council Website. Ongoing Progress on website. Sessions arranged to complete training. Recent Minutes & Agenda's updated.

*Web site support arrangements - liaising with proposed new web master and LALC.

Ref 0221/66 Traffic Calming measures & signage Liaising with Cllr Hill.
 
Ref 0221/73 HPC - Improved communications Cllr Reavill set up HPC facebook page - Clerk and others posting regular updates particularly COVID 19.

Finance:

1.   AGAR Audit Year- end 31/03/2021 - Internal & AGAR Audit - Compliance with Public Rights - Published returns/notice board & web site. Submitted Certificate of Exemption to PFK Littlejohn - acknowledgement received - all in order.
2.   Revised Bank Mandate completed & submitted - Account Closed & funds transferred to Treasurers Account.
3.   Issued Cheques & settled invoices/monitoring bank statements.
4.   Submitted HMRC - PAYE returns.
5.   Received LCC 2021/22 Transition Relief Grass Cutting Purchase Order/Raised & Submitted Invoice for funding.

Communications:

Liaising with potential candidate for Vacancy Co-Option on HPC.
Liaising with Village Hall Committee re Meetings & following Gov COVID 19 Updates. Liaising with Members & Supplier of New Notice Board. *Conclusion confirming completion.
Circulated & Submitted HPC's LCC Bus Services Survey Consultation response. Preparation for Ordinary Meeting 15 September 2021.
General Admin - ongoing.

End of Clerk Report.

0921/40 Reports from Elected Representatives.

a.   In Cllr Bradwell's absence - Clerk updated by Cllr Bradwell by telephone prior to the meeting re Highway matters - Clerk also queried the possibility of LCC highways support for interactive speed monitoring signs. Cllr Bradwell to initiate enquiries.

b.   To receive a report from ELDC Cllr. W Gray. - Apologies received.

Chairman Proposed Vote of Thanks to Cllr P Bradwell & Cllr Gray for their kind support & assistance during the COVID 19 Pandemic lockdown & Cllr Bradwell & LCC Highways for rebuilding & repairs to Moor Lane. - Members unanimously Resolved: to concur.

0921/41 Highway/Footpath Repairs Pot holes & maintenance - Update & Actions:

1.   Flooded/Blocked Drain - Bus stop Lay-by Main Street - works undertaken - some concerns raised that water was slow to drain away after a recent down pour - needs monitoring.

2.   Bucknall to Horsington Road, footpath over grown and grass/weeds penetrating through and breaking up the tarmac surface. Further Update: Cllr Hill & P Bradwell is chasing with highway managers and a follow up meeting has been scheduled.

3.   Condition of Moor Lane - Stixwould Road - repairs re-surfacing completed.

4.   Pot holes on Horncastle Rd & condition of road by Honey Holt Wood reported by Clerk      https://fixmystreet.lincolnshire.gov.uk/report/2633533

0921/42 Reports of Fly-tipping to ELDC - Updates.

Fly-tipping - ongoing issue particularly burnt out caravan reported over a year ago and Issues reported on Fix My Street for ELDC's attention- Cllr Howard reported: rubbish tipped into the beck at Poolham has been collected (with the exception of handle of a lawn mower, loppers, large spade, and a handle to a rake which are on the muddy bottom underwater). Cllr Bradwell advised would be happy to participate in any local litter picking campaign.

Resolved: to chase ELDC re burnt out caravan.

0921/43 Bus Services & Changing Time Tabling & Survey. Clerk has submitted HPC's consultation response and advised meeting - focused on the need for services to be interlinked with other routes and forms of transport - many services disjointed and integrated ticketing between road & rail needs to be extended to all routes, not just the Plus Bus system in Lincoln. Raised consideration for re-routing some Boston - Coningsby - Woodhall Spa - Horncastle buses via village. Chairman circulated new time table Clerk subsequently posted on facebook.

0921/44 Report of Dog Fouling: Members considered this matter is now closed. 0921/45 Emergency plan proposals. - Cllr R Howard provided details & outlined various scenarios when plan would need to be implemented - by small volunteer community support team (yet to be formed) independent from HPC. Cllr Howard to liaise with Lincolnshire Resilience Forum to seek further support.

Resolved: Cllr Howard to produce & then HPC to circulate a information flyer.

Noted: To be an Agenda item for next Horsington Annual Community Meeting.

0921/46 HPC's Communications: - Website & Facebook page. Updates- (Clerk report) Clerk presented details of new LALC Website Management Service to assist Clerk to maintain website compliance and ensure HPC's information/business is published - Agendas & Minutes etc., Monthly subscription @ £15. Previous free support ended. Resolved: to notify LALC of acceptance of Website support service, forthwith.

0921/47 Notice Board - Update Minute ref 0521/31: Cllr Howard approached local carpenter John Leslie who offered to construct new freestanding notice board on a materials only basis, free of labour costs. Members Resolved: to accept this exceptionally kind offer during recent lockdown period. Notice board has been completed & collected for installation on grass verge in vicinity of new benches. Clerk to submit formal application for consent to LCC Highways. Resolved: HPC to formally thank Mr Leslie.

0921/48 Planning.

1.   Re: S/089/01381/21. SIDE FARM, BUCKNALL ROAD, HORSINGTON. Planning Permission - Erection of a detached house with a detached double garage - construction of vehicular access. Consultation notification received 05/07/2021. Reviewed & considered via emails - HPC response submitted 20/07/21.

Cllrs raised no objections and generally in favour of permission being granted as per submitted details, however commented Case Officer may have reservations consenting proposal out with main area of village's mixed linear housing development, but in view of the fact there are already properties nearby - HPC unanimous view, to raise no objections.

Decision 19/08/2021. Permission Refused - Grounds: Application site located outside of developed footprint of the small village of Horsington in an unsustainable location.

2.   Re: S/087/01307/21 Retrospective Planning Permission - LAND OFF, MOOR LANE, HORSINGTON. Change of use, conversion of, extension and alterations to the existing buildings to provide a dwelling. Consultation notification received 21/06/2021. Reviewed and considered by telephone and emails. HPC response submitted 22/07/21. HPC Submission: Planning application was submitted to ELDC 14th June 2021, as a   direct response to ongoing enforcement investigations. It is clear applicant seeking retrospective permission, not only to legitimise the unauthorised construction of the 'wooden building', constructed  on a concrete base, but to establish a new permanent dwelling on site.

HPC robustly objects to this ill founded and opportunistic development. The attempt to justify the need for establishing a new dwelling out with the main village, is considered to be contrary to Policy SP9.

Note: Applicant submitted Further Planning Statement (FPS) Posted on ELDC Planning Portal 01/09/2021 & Dated 3/08/2021. Members considered statements of concern by applicant, in respect of HPC's statutory consultation response to ELDC dated 22/07/21. Due to the nature of the unfounded statements - Members Resolved: HPC submit a clarification response to ELDC for publication.

Update: S/087/01307/21 Retrospective Planning Permission - LAND OFF, MOOR LANE. Decision 09/09/2021. Permission refused - Grounds: Application - Contrary to SP1-SP4 - also contrary to SP22. Furthermore applicant failed to provide sufficient information to demonstrate proposal should be allowed as a form of exception housing under SP8 or SP9 of Local Plan. No flood risk assessment provided to demonstrate the development would be appropriately flood resistant and resilient & be safe from flooding throughout its lifetime without increasing flood risk elsewhere. To allow application in these circumstances would be unacceptable and be contrary to SP16 and National Planning Policy Framework paragraph 167 .

3.   Enforcement Notice Update - EC/087/00332/20 LAND OFF, MOOR LANE. Planning Contravention Notice served dated 17th March 2021. Concerns raised due to construction of a new wooden pavilion style building on concrete hard standing and lack of progress on reported breaches of Planning Control. Cllr Gray also expressed concerns due to extensive delay in progressing matter. See Retrospective Planning Application item above - enforcement appears to be ongoing.

0921/49 Finance: 2020/21 Financial Statement @ 15/09/2021.

1.   Payments

2.   Funding received.

3.    Bank Statement Reconciled Reserves 30/08/21.    £ 5193.31 Note: 2nd Account closed & funds transferred.

4.    Payments Due 15/09/2021.

Note: ICO Direct Debit £35.00 renewal due October 2021.

6. Consideration of items of expenditure in preparation of Budget & Precept Yr 2022/23.

0921/50 Traffic Calming measures & signage. Update: re proposal for additional signage i.e., "village entry gates". Cllr Hill - reported costs for plastic materials are prohibitive & establishing cost of reclaimed timber is ongoing. Cllr Bradwell reported LCC Highways have indicated approval. Resolved: to order additional LRSP Check your speed 30mph signs. also Resolved: to establish information and costing of interactive speed signs.

0921/51 HPC Councillor Vacancy Update & Action. Members considered current position - previous application has been held in abeyance. No further feedback from HPC's information flyers previously circulated. Members Resolved: to re-publicise vacancy & Noted: to add to matter Agenda for next Annual Community Meeting, if vacancy not filled. (Resident present, interjected it would be preferable if current vacancy, due to the resignation of Cllr Claire Bradford, could be filled likewise.

0921/52 Correspondence for Information.

LALC - E -News - circulated
ELDC - e-messenger news - circulated
 
0921/53 Minor Items -

Cllr Reavill raised need to arrange the display of the Remembrance Sunday Poppies.
Members Resolved: to display poppies on Saturday 23 & Sunday 24 October 2021.

b. Matters of correspondence for information which arrived after the agenda was posted. None.

0921/54 Parish Council Meetings & Annual Parish Meeting Update/Venue.

a)   Horsington Parish Council Meeting Schedule 2021/22.

Ordinary Parish Council Meetings: 08/12/2021 - 16/02/2022.

b)   Horsington Annual Community Meeting 2021/22. Members considered a suitable date of arranging a meeting, now the COVID 19 lockdown restrictions on public meetings have been rescinded & Resolved: subject to any further restrictions this be scheduled for - Wednesday 16 March 2022 commencing at 6.45pm in Horsington Village Hall.

0921/55  Date and time of the next meeting - Wednesday 08 December 2021 @ 7.00 pm.

Venue - Horsington Village Hall.

0921/56 Agenda Items for the next meeting to be received by 26 November 2021.

Meeting closed at 8.30pm.