2021-22 Parish Council Minutes of Meetings

Horsington Parish Council Minutes. (Notes)
    
(Notes of) Minutes of Ordinary  Parish Council Meeting held on Wednesday 08 December 2021 @ 7.00pm in Horsington Village Hall - Covid -19 Secure Gov. UK regulations for meetings held in community venues & social distancing safeguard measures - were adhered to at all times.

Those present: Mr C Bates (Chairman) Vice Chairman Mr A Reavill,  Cllr R Hill, Cllr R Howard  & Cllr W Gray

Clerk:  M Grosvenor. Plus 2 Residents.
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In remembrance and respect of the recent passing of Mr Charles Hill - former Chairman of HPC a Minutes Silence was observed followed by the Chairman's eulogy honouring Cllr C Hill's remarkable contribution and service to the Parish Council and the local community.
 
1221/57 Apologies for absence.

Cllr P Bradwell.

1221/58 Public Participation.

Various general comments.

1221/59 Declaration of Interest.

Cllr R Hill in respect of item 1221/72 Precept 2022/23 - R & H Plant Ltd Grass Cutting Tender.

1221/60. Minutes of Previous Meeting.

 Minutes of the Parish Council meeting held on 15 September 2021 approved and signed as a true record.

1221/61. Clerk’s Report:

Ref: 1220/45 Planning - EC/087/00332/20 Enforcement Notice - LAND OFF, MOOR LANE, HORSINGTON  - Update: Liaison with ELDC Enforcement etc,.

Ref S/087/01307/21 Retrospective Planning Permission. Applicant submitted Further Planning Statement (FPS) Posted on ELDC Planning Portal 01/09/2021 & Dated 3/08/2021.

Members considered statements of concern in respect of HPC's statutory consultation response to ELDC 22/07/21. Due to nature of applicants unfounded statements as Resolved at meeting on 15/09/21 - Clerk submitted a supplementary response to ELDC for clarification and publication.

Additional action: Previous HPC Chairman advised of further inaccurate statements within FPS - Clerk submitted approved second supplementary clarification response to ELDC.

Ref: 1020/26 New Horsington Parish Council Website. LALC Web site Management Service agreement confirmed  - Clerk liaising with LALC Web Master - Site is being maintained & format of Agenda's & Minutes revised to facilitate uploading onto website.
 
Ref 0921/50 Traffic Calming measures & signage. Update: re proposal for additional signage i.e., "village entry gates". Liaising with Cllr Hill & Alternative local suppliers.

Clerk ordered 6 LRSP Check your speed 30mph signs & liaising with Community Speed Watch (CWS) & Cllr Bradwell for information & possible support in addition to costing of interactive speed signs.

Members Communications re traffic survey & LCC proposal for 20mph village speed limit.

Ref 0221/73  HPC facebook page - Clerk posting information see below:

24/11/2021 Circulated & posted Lincolnshire NHS Services Consultation details.

24/11/2021 Circulated & posted East Lindsey, Boston and South Holland Council's Climate Change Strategy consultation details.

22/11/2021. Announcement: Passing of Charles Hill - respected former Chairman of the Parish Council.

16/11/2021. Posted Police and Crime Commissioner consultation -  Lincolnshire residents re future of policing & proposed 2022/23 precept funding.

10/11/2021. Circulated & Posted information LCC Local Transport Plan - Consultation period

20/10/2021 to 01/12/2021. Clerk Completed survey - (as a resident).

13/10/2021TSG Publicity Team - Lincs Bus Update.

0921/42  Reports of Fly-tipping to ELDC - Updates.

Fly-tipping - burnt out caravan - Clerk chased ELDC 05/10/21 & 06/11/2021 Cllr W Gray chased. Further follow up chase 19/11/21 - ELDC Cleansing Team.

0921/47 Notice Board - Update Minute ref 0521/31: Clerk liaised with Highways & submitted formal application for consent 21/09/21 - Chased 18/11/21.

Duckpool Bridge: Notification & Liaison with LCC Highways re water proofing repairs scheduled February 2022.

Finance: 

1. Issued Cheques & settled invoices/monitoring bank statements.

2. Submitted HMRC - PAYE returns.

3. Agreed LCC 2022/23 Transition Relief Grass Cutting Agreement.

4. Preparation of Financial Statement - Precept 2022/23.

5. Liaising with R & H Plant - re 2022/23 Grass Cutting Tender.

6. Review of Parish Council's Annual Insurance renewal due 1st June 2022

7. Checked ICO Renewal 2021/22 completed.

Communications.

Liaising with Village Hall Committee re Meetings & following Gov COVID 19 Updates.

Liaising with Chairman & Cllr W Gray - re neighbourhood matter of concern.

Circulation of LALC & ELDC Messenger Updates. 

Preparation for Ordinary Meeting 08 December 2021.

General Admin - ongoing.

End of Clerk Report.

1221/62. Reports from Elected Representatives.

a. To receive a report from LCC Cllr. P Bradwell. - (ref  Highway matters below) Apologies - to liaise with Clerk following meeting.

b. To receive a report from ELDC Cllr. W Gray.

Cllr Gray updated the meeting on the continuing strategic and structural changes within ELDC and confirmed ELDC is linking with both Boston Borough and South Holland District Councils to form a "South and Eastern Partnership" with 1 CEO.

"Whilst each council will continue to be politically independent and be accountable to the communities they serve, the three councils will work collectively, supported by a shared management team and workforce, to deliver on their aspirations for their communities and to tackle common challenges" for further information: https://www.e-lindsey.gov.uk/article/17323/Lincolnshire-councils-agree-ground-breaking-new-partnership 

Further Progress with the "new Further Education College and Public Sector Hub on Horncastle's Mareham Road. The development will see a new education facility, operated by Boston College, built alongside a Public Sector Hub the headquarter of ELDC and partner organisations". 
https://www.e-lindsey.gov.uk/article/17175/Works-get-underway-on-landmark-College and Public-Sector-Hub

Update on public consultations. Christmas Bin collection dates. COVID elderly, business & vulnerable resident's support grant funding. Further information:  
https://www.e lindsey.gov.uk/grants

1221/63. Highway/Footpath Repairs Pot holes & maintenance - Update & Actions:

1. Flooded/Blocked Drain - Bus stop Lay-by Main Street - flooding recently returned and at bend near junction of Moor Lane.

Resolved: Clerk to notify Highways & liaise with Cllr Bradwell.

2. Bucknall to Horsington Road,  footpath over grown and grass/weeds penetrating through and breaking up the tarmac surface. Update: Clerk liaising with Cllr Bradwell toarrange works to be completed.

3. Pot holes on Horncastle Rd & condition of road by Honey Holt Wood reported by Clerk https://fixmystreet.lincolnshire.gov.uk/report/2633533. Works reported as completed.

4. New Matter: Foot Path Moor Lane - Installation of a footpath to assist disabled resident - Moor Lane to Horsington Road junction. Clerk liaising with Cllr Hill & Cllr Bradwell.

5. New Matter: Duckpool Bridge Duckpool Lane Stixwould - Notification & Liaison with LCC Highways re water proofing repairs scheduled February 2022. Concerns raised re diversion route via Moor Lane and increased traffic after repair & resurfacing. Resolved : Clerk to liaise with Highways & Cllr Bradwell.

1221/64. Reports of Fly-tipping to ELDC - Updates.

Clerk Report: Fly-tipping - burnt out caravan - chased ELDC 05/10/21 & 06/11/2021 Cllr W Gray chased. Further follow up chase 19/11/21 - ELDC Cleansing Team. Update: most of debris removed - concerns regarding remaining broken glass. Resolved: Clerk to liaise with ELDC to clear.

1221/65 - Ref 0921/50 Traffic Calming measures & signage. Update: & Clerk report re "village entry gates". Liaising with Cllr Hill re alternative local suppliers etc., Clerk ordered 6 LRSP Check your speed 30mph signs & liaising with Community Speed Watch (CWS) & Cllr Bradwell for information & possible support in addition to costing of interactive speed signs & arranging traffic survey + LCC proposal 20mph village speed limit.

Consideration of residents traffic calming consultation/questionnaire. Resolved :Clerk to liaise to arrange traffic survey. Residents questionnaire etc., item for Annual Parish Meeting. 

1221/66. Update 0921/45  Emergency plan proposals. Cllr Howard Potential LALC Emergency Planning Training - 2nd February 10am 1pm County Emergency Centre, Lincoln.

Cllr Howard confirmed is available to attend & Clerk to arrange.  

1221/67 Ref 0921/46  HPC's Communications & Web Site: Clerk report. Members considered circulation of 2nd News letter. Resolved; Chairman to draft for approval & publication.

1221/68 Ref  0921/47 Notice Board - Update: Clerk report:  Application awaiting approval.

1221/69 Planning.

1. No New matters to report.

2. Ref S/087/01307/21 LAND OFF MOOR LANE Retrospective Planning Permission - refused.

Update: Clerk's Report.

3. Ref: 1220/45 Planning - EC/087/00332/20 Enforcement Notice - LAND OFF, MOOR LANE HORSINGTON  - Update: Liaison with ELDC Enforcement etc,.

1221/70 HPC Councillor Vacancy. Web site updated - revised notice to be published - feedback from Members. Continue to publicise - news letter.

1221/71 Climate Change Strategy - consultation East Lindsey, Boston and South Holland.

Resolved:  Clerk to submit HPC's response as approved by Members.

1221/72 Financial Matters & Financial Statement 08/12/2021 - Precept 2022/23.

Resolved: To approve payments due & Financial Budget & Precept Statement 2022/23 - to hold & Set Precept at £4,000, therefore no increase of Precept from current financial year 2021/22.
 
1221/73 Queen's Jubilee Event participation 2022 - May Bank Holiday Weekend will be moved to Thursday 2 June and an additional Bank Holiday on Friday 3 June.
https://www.gov.uk/government/news/extra-bank-holiday-to-mark-the-queens-platinum-jubilee-in-2022

QUEEN'S PLATINUM JUBILEE BEACONS 2ND JUNE 2022. Resolved:  to actively participate in this historical event & liaise with the Village Hall Committee. Cllr R Hill  arrange a hog roast.

1221/74 Horsington Annual Community Meeting. Wednesday 16 March 2022 at 6.45pm.

Members considered potential matters for the proposed agenda. HPC Vacancy, guest speaker/s

Proposed Traffic Calming measures questionnaire - LRSP. Emergency Plan.

1221/75 Correspondence. Resident raised concerns re storm drain. Clerk to forward to Highways.

1221/76 Minor Items - To take any points from members - none.

1221/77 Date of Next Meeting/s Parish Council Meetings & Annual Parish Meeting. 

Venue. - Horsington Village Hall.

a) Horsington Parish Council Meeting Schedule 2022. 

Ordinary Parish Council Meetings: 16/02/2022  - 13/04/2022.

b) Horsington Annual Community Meeting.  Wednesday 16 March 2022 at 6.45pm.

(Note: Venue of Meetings is subject to any subsequent COVID 19 lock down restrictions)

Meeting closed at 8.50pm.